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Project Closure Powerpoint Presentation Slides

As far as any project cycle is concerned, it’s important to give it a good closure in the form of PPT presentation slide. This project closure is generally the fourth or last stage in any planned project PowerPoint layout. The Project Closure PowerPoint Presentation Slides ensure that project is brought to near completion mode in a carefully structured or professional manner. Whether you are presenting on project completion, project issue, termination or execution, the PPT template ensures every section or segment is given right amount of space and importance. Confirmation about the fact that the work has been rightly done, gaining a formal acceptance and finally completing off with performance rating, all this can be easily recorded and maintained using this presentation layout. As part of management process, it’s important to use professional designs and PPT template to put forward all the deliverables to the customers and timely updating all the stakeholders regarding all project activities. Each PowerPoint slide makes the concept visually engaging and easy to understand. Get folks eager for an exciting experience with our Project Closure Powerpoint Presentation Slides. They ensure a bigger headcount.

Project Closure Powerpoint Presentation Slides

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Content of this Powerpoint Presentation

Slide 1 : This slide introduces Project Closure. Add your company name and get started. Slide 2 : This slide showcases Project Brief. Mention in brief about the project, its objectives and the final expected outcomes.  Slide 3 : This slide presents Project Description .Describe in detail, what the project is all about . Slide 4 : This slide showcases Project Timeline.This slide covers the timeline of the entire project, you can use it as per your requirements.  Slide 5 : This slide presents Project Progress Summary , also it covers the timeline of the entire project, you can use it as per your requirements.  Slide 6 : This slide displays Project progress summary. This also is a report capturing the current status of the project. It will help you in achieving clarity about the completion of the project & would enable you to focus on the risk & issues associated with the project . Slide 7 : This slide presents Project Status Report. This also includes report capturing the current status of the project. It will help you in achieving clarity about the completion of the project & would enable you to focus on the risk & issues associated with the project . Slide 8 : This slide showcases Project Health Card. This covers the overall project status of different factors associated with the project, you can alter them as per your requirements . Slide 9 : This slide presents Project Dashboard. This is a representation of the entire project in a gist form capturing all the important highlights of the project. You can alter this as per the need Slide 10 : This slide displays Project Closure . You can fill the information as per need. We have mentioned important parameters. Slide 11 : This slide presents Project Closure Report which includes project number, objective achievement, Result achievement. You can add/edit as per your need. Slide 12 : This slide showcases Work Breakdown Structure. You can add as per your requirement. Slide 13 : This slide presents Project Conclusion Report – Performance Analysis. This is an analysis carried out to capture the overall performance of the project and the deviation between the planned & actual result.  Slide 14 : This slide displays Project Conclusion Report – Deadline/ Milestones. This is an analysis carried out to capture the milestones of the project and the deviation between the planned & actual dates of achieving the same.  Slide 15 : This slide showcases Project Conclusion Report – Budget/ Costs. Track the actual & planned cost involved in the execution of the project and also list down the causes of the deviations . Slide 16 : This slide displays Project Conclusion Report – Open Issues. List down all the issues which still needs to be resolved in completing the project and mention the names of people responsible in resolving those issues. Slide 17 : This slide shows Coffee Break image. Slide 18 : This slide displays the title Charts & Graphs. Slide 19 : This slide showcases Clustered Column with two product comparison. Slide 20 : This slide shows a Line Chart for two product comparison. Slide 21 : This slide shows a Stacked Line graph in terms of percentage and years for comparison of Product 01, Product 02, Product 03 etc. Slide 22 : This slide is titled Additional Slides to move forward. Slide 23 : This is a Vision, Mission and Goals slide. State them here. Slide 24 : This is an Our Team slide with name, image&text boxes to put the required information. Slide 25 : This slide helps show- About Our Company. The sub headings include- Creative Design, Customer Care, Expand Company Slide 26 : This slide is titled as Financials. Show finance related stuff here. Slide 27 : This slide shows Our Goals for your company. Slide 28 : This is a Comparison slide to show comparison of four entities. Slide 29 : This is a Target slide. State your targets here. Slide 30 : This slide presents a Mind map with text boxes. Slide 31 : This is a Thank You slide with image.

Project Closure Powerpoint Presentation Slides with all 31 slides:

Examine the implications with our Project Closure Powerpoint Presentation Slides. Figure out the after effects.

Project Closure Powerpoint Presentation Slides

The Project Conclusion Report is a comprehensive analysis of the project's performance, including milestones, budget, open issues, and a comparison between planned and actual results. It helps to identify areas of improvement for future projects.

Project Dashboard is a concise representation of the entire project, capturing all the significant highlights of the project. It provides an overview of the project status, such as completion percentage, timelines, and budgets, enabling the project manager to monitor progress and make informed decisions.

The Work Breakdown Structure (WBS) is a hierarchical decomposition of the project into smaller, more manageable components. It helps to identify the project's critical path, define project scope, and ensure that all project requirements are met.

Charts and graphs help to present project progress in a visually appealing manner, making it easy to understand and interpret data. They can be used to represent timelines, budgets, progress status, and comparison of different entities, enabling the project team to make informed decisions.

Both Project Progress Summary and Project Status Report capture the current status of the project and enable the project team to focus on risk and issues associated with the project. However, Project Status Report is more comprehensive, covering all aspects of the project, including progress, risks, issues, and budget, whereas Project Progress Summary mainly focuses on project timelines and progress.

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Free Project Closeout Templates

By Kate Eby | April 16, 2021

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In this article, you’ll find the most useful free templates for conducting and documenting an efficient project closure. Download, edit, print, and share these closeout templates in Microsoft Excel, Word, PowerPoint, and PDF. 

On this page, you’ll find a construction project closeout checklist , a simple project management closeout report , a project closure meeting template with lessons learned , and other template options.

Construction Project Closeout Checklist Template

Construction Project Closeout Checklist Template

Download Construction Project Closeout Checklist Template - Microsoft Excel

This closeout checklist template includes sample entries that you can adapt to your specific project. Add all of the procedures and items you need to successfully complete your project, including the documents that comprise your final construction project closeout report. 

Customize the template by inserting your company logo, your project details, and any additional spreadsheet columns. 

For more construction project management tools, including a punch list template, check out these free Excel construction management templates .

Project Management Project Closure Template

Project Management Project Closure Template

Download Project Management Project Closure Template

Microsoft Word | Adobe PDF | Smartsheet

Create a project closeout document template that enables you to examine performance, outcomes, lessons learned, and recommendations. This template provides a basic outline for creating a comprehensive closeout report. 

This project closure template is appropriate for project managers working in a variety of fields. It enables you to compare project baselines (such as scope, schedule, budget, and deliverables) with actual results. Include analyses of communications management, team performance, and learning outcomes. List any supporting documents in the appendix table.

Simple Project Closeout Report Template

Simple Project Closeout Report Template

Download Simple Project Closeout Report Template

Microsoft Word  | Adobe PDF

This one-page report provides sections for the project summary, roles and responsibilities, deliverables, project costs, schedule, and lessons learned. The template includes separate sections for planned outcomes and final outcomes to show which elements of the project were more or less successful. 

Include recommendations and approval signatures at the bottom of the template. Create a brief closure document or expand the template to suit your needs.

Project Closeout Meeting Template

Project Closeout Meeting Template

Download Project Closeout Meeting Template

Microsoft Excel | Microsoft Word | Adobe PDF  | Smartsheet

Whether you’re conducting a project post-mortem, retrospective, or after-action review, this template provides a sample guide for developing a meeting agenda. It includes example questions regarding project criteria, objectives, performance, highlights, challenges, outstanding tasks, and future considerations. 

Examine the lessons learned from each project phase , and create an action plan to improve future projects. Use the data you collected in the closeout meeting to inform your project closure report.

Project Closeout Plan Template

Project Closeout Plan Template

Download Project Closeout Plan Template

This project closure plan template offers a simple checklist to help you plan and track the project completion process. It includes example questions related to the acceptance of deliverables, knowledge transfer, documentation, administrative tasks, and post-project review. 

Edit the template to include all activities you need for successful project completion. Include a task owner and due date for each item. At the top of the template, note the project title, project manager, and dates for the planned versus actual project closure.

Project Closure Presentation Template

Project Closure Presentation Template

Download Project Closure Presentation Template - Microsoft PowerPoint

Present stakeholders with a project closure review using this Microsoft PowerPoint presentation template. The slides highlight the performance metrics, schedule variances, quality outcomes, budget details, and strengths and weaknesses of the project team. 

Lessons learned, action items, and ideas for future improvements round out the template. A variety of slide formats provide visual interest while allowing adequate room for detailed analysis.

Software Project Closure Report Template

Software Project Closure Report

Download Software Project Closure Report Template

Microsoft Word | Adobe PDF

This document serves as a traditional or agile project closure template, providing the foundation for a comprehensive report. If you’re transitioning to a new manager during your project, you can include information on specific tasks, such as handovers and reassignments. 

The template provides section headings and tables for an easy-to-read format. Template segments include project overview, competition criteria, outstanding issues and risks, contract closure with vendors, documentation management, lessons learned with action plan, and project closure approvals.

Engineering Project Closeout Report Template

Engineering Project Closeout Report Template

Download Engineering Project Closeout Report Template

Microsoft Excel | Microsoft Word | Adobe PDF 

Suitable for engineering, construction, and government-funded projects, this closeout report template provides a concise yet thorough outline. Create a record of the project’s initial and final costs, as well as schedule changes, funding sources, supplier contract information, and final deliverables. 

Attach all required documents and attain sign-off authorization for project closure acceptance. Modify the template based on the type and scope of your project to customize your closeout report.

What Is a Project Closure Template?

Project closure templates save project managers time by providing organized checklists for completion planning, post-mortem agendas for project review, and formal closeout reports for approval signoff from clients and internal stakeholders. 

By offering all of these capabilities, closure templates enable you to do exactly what this final phase of the project lifecycle requires: pay close attention to detail and document accurately. Make the templates work for you by customizing them for your business, project, and client needs. To learn more about the elements involved in closing a project and conducting an effective review, see “ The Complete Guide for a Successful Project Closeout .”

Master Project Management Closeout with Project Closeout Templates from Smartsheet

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

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Project Management PowerPoint Templates & Presentation Slides

Download and use our 100% editable Project Management Template for PowerPoint and Google Slides themes. It makes your projects easier, faster, and more accurate. Our Project Management PowerPoint templates at SlideModel are well-crafted layouts to assist companies in documenting their project procedures. It also makes it easier to communicate the project idea to your audience or team members by displaying the entire project process at a glance.

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Project management is leading a team’s work to achieve all project goals within the regulated team. The use of Project Management Powerpoint Templates increases organizational productivity and project delivery. You can create detailed road maps, PowerPoint timelines, and project proposals with the help of eye-catching imagery and layouts.

For example, you can use Workstream PowerPoint Template to help initiate, plan, develop, and implement your project. Organizations across all industries can use it. You can also use our 5W (Who What When Where Why PowerPoint Template) as an efficient problem-solving tool. It helps you analyze project problems from five different aspects and provide accurate answers.

Furthermore, you can modify these templates to suit your preferences and project demands. They include charts, graphs, timeline slides, Gantt charts, and handy dashboards. These can help you display detailed information in a layout that is easy to grasp for your audience and provides the convenience of effectively getting your message across at a glance.

What Should I Include In A Project Presentation?

A project management plan should comprise an executive summary, Gantt chart, timeline slides, stakeholder or team chart, risk assessment, communication sub-plan, and resource sub-plan. You can learn more about project presentations here.

What Are The Main Topics Of Project Management?

The main project management topics are Agile project management, Quality control; Ethics; Communication; Change management; Risk management; Strategic alignment; Resource management; Stakeholder management; and Leadership.

What Are The Advantages Of Using A Project Management Presentation?

Project management can assist your team in planning, managing, and executing your work to meet your project’s deadlines. Your team can use a project management tool to centralize all of the details of your work, share feedback and progress, and, ultimately, collaborate more effectively. The Project Management process ensures cost controls, quality management, and project completion on time, within scope, and within budget.

What are the five major project management processes?

To be successful with your project, you must complete the following five stages of the project life cycle: Initiating; Planning, Execution; Monitoring; and Closing.

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Project Presentations: How to Prepare and Deliver a Project Presentation

ProjectManager

Can anything make a project manager’s heart sink faster than being told that they need to give a project presentation to the board of directors? The pressure. The responsibility. Sure, you’re happy that the directors of the company trust you enough that they want your input in the project, but having to present in front of these powerful players is making your stress levels spike.

If you haven’t come across these presentation requests from senior managers yet, you will! These scenarios are common on projects, especially projects that introduce a new product or involve organizational change. But don’t feel overwhelmed. Giving project presentations may feel scary, but you can plan and prepare for them just like any other meeting.

What Is a Project Presentation?

A project presentation is an opportunity for you to explain your project processes and deliverables to key stakeholders. These can be informal, like a quick update via reports with a few individuals, or formal. Formal project presentations often require proper meeting times, thought-out slide decks, goal review and more. We’ll spend most of our time discussing how to prepare and deliver a formal project presentation.

A formal project presentation requires good data. Project management software can provide you with the dashboards and reports you need to supplement your points and progress updates. ProjectManager has real-time dashboards that you can share with stakeholders, and eight different in-depth project reports that you can make with just a few clicks. Get started for free today!

Project presentation on a dashboard

Why Is a Project Presentation So Important?

A project presentation is your opportunity to convey the importance of the work you and your team have been doing. If you’re unable to articulate your progress and achievements, key stakeholders won’t understand why money, time and resources are being spent on your project.

When you think of it like that, it’s no wonder why people spend so much time preparing for their project presentations. Read on to see how you can knock your next presentation out of the park.

How to Prepare for a Project Presentation

Preparing for a project presentation can be more important than you actual delivery. That’s because good preparation can set you up for success on the big day. Let’s go through some preparation techniques you can do for your project presentation.

1. Create a Calendar Invite for Your Project Presentation

You can’t just expect people to turn up – they need to know that there is an important event that requires their attendance, so get it in their diaries. People plan their meetings and calendar appointments sometimes quite far in advance, giving ample warning. Schedule the presentation as soon as you can, and check with the individuals (or their assistants) if you don’t get a reply about their availability.

If you have been invited to someone else’s meeting to talk about your project, make sure it is in your planner and book some time to plan for it in advance. If you don’t, you risk running out of time to prepare your material.

2. Select a Format for Your Presentation

How are you going to get your message across? If you’ve scheduled a meeting it’s likely that you are expecting to do a formal presentation. That’s fine, but how? Will you use slides or flip charts or mirror your iPad on a monitor? Do you expect the audience to participate in any part of the presentation? Can you speak without notes or would it be better to have some pointers with you on the day?

You should also consider where you will be giving the presentation. For example, a format that is suitable for a small room and a limited audience, such as a loosely-structured project update with a couple of slides, is not going to be appropriate for a room full of stakeholders, laid out like a lecture theatre with you at a lectern at the front.

3. Practice Your Project Management Presentation

Giving presentations is a skill. Practice, practice, practice. Before your big project presentation, volunteer to do some smaller ones, like staff briefings or shorter updates at team meetings. You want to feel comfortable both standing up in front of the room and with the material. Run through your presentation at home or in an empty meeting room so that you remember where the slide transitions are. Practice using the projector and a clicker to move the slides forward. Write out your flip charts several times so that it becomes second nature.

Practice and training will make your delivery much more polished and professional and give your audience a far better experience.

4. Write Big So Your Presentation Is Legible

Whether you are using slides or flip charts, write big or use big fonts. It is often difficult to see what is on the screen, even in a small room – and that means your message is not getting across. And it’s an excuse for audience members to check their phones instead of listening to you.

A good tip is to print out your slides and put them on the floor. If you can still read them clearly from a standing position, then the text is big enough. If you can’t read the words or you have to bend down to read them, make the font size larger!

5. Have a Backup Plan for Your Presentation

Projectors break, meeting rooms don’t have conference phones in, pens run out just at the critical moment. Plan for everything to go wrong. Your presentation audience is made up of busy people and they don’t want to sit there watching you fiddle with the technology. Get it all working before they arrive, and if it doesn’t work when you get going, make sure that you have a contingency plan (like a printout of your slides) so that you can carry on anyway.

How to Give a Project Presentation

When the fateful day arrives, there are some important things to keep in mind when giving your project presentation. Follow these best practices and you’ll portray your project and your team in the best possible light.

1. Speak Clearly and Don’t Rely on Jargon

Presentations depend on clarity and good communication . If you bog down your presentation with jargon and convulated reasoning, you’re going to lose your audience. Make sure that you use language that your audience will understand, so they can follow along with all of the key points you need to make.

Remember, not everyone in that meeting is going to understand all the intricasies of your project, in fact, none of them likely will. So speak slowly, clearly and ensure that you communicate.

2. Stick to What Matters and Use Data

When giving your project presentation, don’t lose sight of the original goals and requirements of the project. Your stakeholders agreed on certain goals at the beginning, how are you trending towards reaching those goals? Sometimes it’s easy to focus on setbacks or difficulties, or things that you may find fascinating. However, it’s best to recenter on critical business objectives.

It’s important to use data to supplement your project presentation as you address key goals and initiatives. But don’t use too much data! People will get lost in the numbers and stop listening to what you have to say. It’s a delicate balance.

3. Tell a Story

You have probably sat through a fair few presentations in your time, and I expect you’ve tried to stop yourself from nodding off in some of them. Project status updates can be boring. If the subject matter isn’t dull, often the speaker is. Don’t let that be you.

One way to keep the attention of the audience is to structure your presentation in the most interesting fashion. Consider what they will find interesting (and it won’t be the same as what you find interesting). Telling the story of your project is a good idea. Think about a start, a middle and an end to your presentation. Perhaps follow the lifecycle from the perspective of a customer.

Focus on the benefits and not the project management process. If you don’t know if your presentation material makes sense, run it past a friend or family member who doesn’t know anything about your project. If they don’t fall asleep, it’s OK!

4. Ask for Feedback on Your Presentation

When your presentation is over, ask for feedback. You could do this directly at the end of the session before people leave the room, or a couple of days later. It’s good to get some feedback as it helps you work on what to improve for next time.

Ask people to give you their impressions both of your presentation skills and also of the presentation content. You could find that the content was really good but you lacked confidence delivering it, or conversely that you were an engaging presenter but the material was not relevant to them. All this is useful stuff to know and it will help you improve your presentation skills for next time.

Project Management Presentations Take Time to Master

Giving presentations isn’t an everyday occurrence on projects but it is likely that you will have to give one or two during the project lifecycle – more if your project involves a lot of workshops or user sessions.

Don’t panic – presentation skills are something that you can learn and you will get better with practice! Once you have cracked it, you’ll feel confident delivering presentations and you’ll find that it gets easier to prepare for them in the future.

The scheduling features of our software can be used to book your presentations on the team calendar, which can be easily seen on the project dashboard. With it you have the ability to share agendas and slides after the presentation with the online document library. Then you can carry on the discussion after the meeting by using the great chat tool. Try the software from ProjectManager free for 30 days and see how helpful it really is.

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18. Project Completion

Adrienne Watt; Project Management Open Resources; TAP-a-PM; and David Wiley, et al.

Click play on the following audio player to listen along as you read this section.

Every project needs to end and that’s what project completion is all about in the last phase of the project life cycle. The whole point of the project is to deliver what you promised. By delivering everything you said you would, you make sure that all stakeholders are satisfied and all acceptance criteria have been met. Once that happens, your project can end.

Project completion is often the most neglected phase of the project life cycle. Once the project is over, it’s easy to pack things up, throw some files in a drawer, and start moving right into the initiation phase of the next project. Hold on. You’re not done yet.

The key activities in project completion are gathering project records; disseminating information to formalize acceptance of the product, service, or project; and performing project closure. As the project manager, you will need to review project documents to make certain they are up-to-date. For example, perhaps some scope change requests were implemented that changed some of the characteristics of the final product. The project information you are collecting during this phase should reflect the characteristics and specifications of the final product. Don’t forget to update your resource assignments as well. Some team members will have come and gone over the course of the project. You need to double-check that all the resources and their roles and responsibilities are noted.

Once the project outcomes are documented, you’ll request formal acceptance from the stakeholders or customer. They’re interested in knowing if the product or service of the project meets the objectives the project set out to accomplish. If your documentation is up-to-date, you’ll have the project results at hand to share with them.

Contract Closure

Contracts come to a close just as projects come to a close. Contract closure is concerned with completing and settling the terms of the contracts let for the project. It supports the project completion process because the contract closure process determines if the work described in the contracts was completed accurately and satisfactorily. Keep in mind that not all projects are performed under contract so not all projects require the contract closure process. Obviously, this process applies only to those phases, deliverables, or portions of the project that were performed under contract.

Contract closure updates the project records, detailing the final results of the work on the project. Con­tracts may have specific terms or conditions for completion. You should be aware of these terms or conditions so that project completion isn’t held up because you missed an important detail. If you are administering the contract yourself, be sure to ask your procurement department if there are any special conditions that you should be aware of so that your project team doesn’t inadvertently delay contract project closure.

One of the purposes of the contract closure process is to provide formal notice to the seller, usually in written form, that the deliverables are acceptable and satisfactory or have been rejected. If the product or service does not meet the expectations, the vendor will need to correct the problems before you issue a formal acceptance notice. Before the contract is closed, any minor items that need to be repaired or completed are placed on a punch list , which is a list of all the items found by the client or team or manager that still remain to be done. Hopefully, quality audits have been performed during the course of the project, and the vendor was given the opportunity to make corrections earlier in the process than the closing phase. It’s not a good idea to wait until the very end of the project and then spring all the problems and issues on the vendor at once. It’s much more efficient to discuss problems with your vendor as the project progresses because it provides the opportunity for correction when the problems occur.

The project team will then work on all of the items on the punch list, building a small schedule to complete the remaining work. If the number of items on the punch list is too large or the amount of work is significant, the project team continues to work on the project. Once the punch list becomes smaller, the project manager begins closing down the project, maintaining only enough staff and equipment to support the team that is working on the punch list.

If the product or service does meet the project’s expectations and is acceptable, formal written notice to the seller is required, indicating that the contract is complete. This is the formal acceptance and closure of the contract. It’s your responsibility as the project manager to document the formal acceptance of the contract. Many times the provisions for formalizing acceptance and closing the contract are spelled out in the contract itself.

If you have a procurement department handling the contract administration, they will expect you to inform them when the contract is complete and will in turn follow the formal procedures to let the seller know the contract is complete. However, you will still note the contract completion in your copy of the project records.

Releasing the Project Team

Releasing project team members is not an official process. However, it should be noted that at the conclusion of the project, you will release your project team members, and they will go back to their functional managers or get assigned to a new project. You will want to keep their managers, or other project managers, informed as you get closer to project completion, so that they have time to adequately plan for the return of their employees. Let them know a few months ahead of time what the schedule looks like and how soon they can plan on using their employees on new projects. This gives the other managers the ability to start planning activities and scheduling activity dates.

Final Payments

The final payment is usually more than a simple percentage of the work that remains to be completed. Completing the project might involve fixing the most difficult problems that are disproportionately expensive to solve, so the final payment should be large enough to motivate the vendor to give the project a high priority so that the project can be completed on time.

If the supplier has met all the contractual obligations, including fixing problems and making repairs as noted on a punch list, the project team signs off on the contract and submits it to the accounting department for final payment. The supplier is notified that the last payment is final and completes the contractual agreement with the project.

Post-Project Evaluations

Before the team is dissolved and begins to focus on the next project, a review is conducted to capture the lessons that can be learned from this project, often called a lessons-learned meeting or document. The team explores what went well and captures the processes to understand why they went well. The team asks if the process is transferable to other projects. The team also explores what did not go well and what people learned from the experience. The process is not to find blame, but to learn.

Quality management is a process of continual improvement that includes learning from past projects and making changes to improve the next project. This process is documented as evidence that quality management practices are in use. Some organizations have formal processes for changing work processes and integrating the lessons learned from the project so other projects can benefit. Some organizations are less formal in the approach and expect individuals to learn from the experience and take the experience to their next project and share what they learned with others in an informal way. Whatever type of approach is used, the following elements should be evaluated and the results summarized in reports for external and internal use.

Trust and Alignment Effectiveness

The project leadership reviews the effect of trust—or lack of trust—on the project and the effectiveness of alignment meetings at building trust. The team determines which problems might have been foreseen and mitigated and which ones could not have been reasonably predicted. What were the cues that were missed by the team that indicated a problem was emerging? What could the team have done to better predict and prevent trust issues?

Schedule and Budget Management

The original schedule of activities and the network diagram are compared to the actual schedule of events. Events that caused changes to the schedule are reviewed to see how the use of contingency reserves and float mitigated the disruption caused by those events. The original estimates of contingency time are reviewed to determine if they were adequate and if the estimates of duration and float were accurate. These activities are necessary for the project team to develop expertise in estimating schedule elements in future projects—they are not used to place blame.

A review of budget estimates for the cost of work scheduled is compared to the actual costs. If the estimates are frequently different from the actual costs, the choice of estimating method is reviewed.

Risk Mitigation

After the project is finished, the estimates of risk can be reviewed and compared to the events that actually took place. Did events occur that were unforeseen? What cues existed that may have allowed the team to predict these events? Was the project contingency sufficient to cover unforeseen risks? Even if nothing went wrong on this project, it is not proof that risk mitigation was a waste of money, but it is useful to compare the cost of avoiding risk versus the cost of unexpected events to understand how much it cost to avoid risk.

Procurement Contracts

The performance of suppliers and vendors is reviewed to determine if they should still be included in the list of qualified suppliers or vendors. The choice of contract for each is reviewed to determine if the decision to share risk was justified and if the choice of incentives worked.

Customer Satisfaction

Relationships with the client are reviewed and decisions about including the client in project decisions and alignment meetings are discussed. The client is given the opportunity to express satisfaction and identify areas in which project communication and other factors could be improved. Often a senior manager from the organization interviews the client to develop feedback on the project team performance.

A general report that provides an overview of the project is created to provide stakeholders with a summary of the project. The report includes the original goals and objectives and statements that show how the project met those goals and objectives. Performance on the schedule and budget are summarized and an assessment of client satisfaction is provided. A version of this report can be provided to the client as a stakeholder and as another means for deriving feedback.

Senior Management

The report to senior management contains all the information provided to the stakeholders in a short executive summary. The report identifies practices and processes that could be improved or lessons that were learned that could be useful on future projects.

Archiving of Document

The documents associated with the project must be stored in a safe location where they can be retrieved for future reference. Signed contracts or other documents that might be used in tax reviews or lawsuits must be stored. Organizations will have legal document storage and retrieval policies that apply to project documents and must be followed. Some project documents can be stored electronically.

Care should be taken to store documents in a form that can be recovered easily. If the documents are stored electronically, standard naming conventions should be used so documents can be sorted and grouped by name. If documents are stored in paper form, the expiration date of the documents should be determined so they can be destroyed at some point in the future. The following are documents that are typically archived:

  • Charter documents
  • Scope statement
  • Original budget
  • Change documents
  • DPCI ratings
  • Manager’s summary—lessons learned
  • Final DPCI rating

Text Attributions

This chapter was adapted and remixed by Adrienne Watt from the following sources:

  • Introductory text and text under “Contract Closure” was adapted from “Project Completion” in Project Management for Skills for All Careers by Project Management Open Resources and TAP-a-PM. Licensed under a CC BY 3.0 licence .
  • Text under “Final Payments”, “Post-Project Evaluations”, “Trust and Alignment Effectiveness”, “Schedule and Budget Management”, “Risk Mitigation”, “Risk Mitigation” and “Customer Satisfaction”  adapted from “ Project Closure ” in Project Management for Instructional Designers by Amado, M., Ashton, K., Ashton, S., Bostwick, J., Clements, G., Drysdale, J., Francis, J., Harrison, B., Nan, V., Nisse, A., Randall, D., Rino, J., Robinson, J., Snyder, A., Wiley, D., & Anonymous.  Licensed under a CC BY-NC-SA (Attribution-NonCommercial-ShareAlike) licence .

18. Project Completion by Adrienne Watt; Project Management Open Resources; TAP-a-PM; and David Wiley, et al. is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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Critical path method: How to use CPM for project management

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The critical path method is a technique that allows you to identify tasks that are necessary for project completion. The critical path in project management is the longest sequence of activities that must be finished on time to complete the entire project. Below, we break down the steps of how you can find the critical path for your next project.

Building out a project roadmap can help you visualize what needs to be done to reach your end goal. The critical path method helps you do exactly that. It’s a project management technique that involves mapping out key tasks or critical tasks necessary to complete a project. 

What is the critical path method (CPM)?

The critical path method (CPM) is a technique where you identify tasks that are necessary for project completion and determine scheduling flexibilities. A critical path in project management is the longest sequence of activities that must be finished on time in order for the entire project to be complete. Any delays in critical tasks will delay the rest of the project.

CPM revolves around discovering the most important tasks in the project timeline, identifying task dependencies, and calculating task durations.

CPM was developed in the late 1950s as a method to resolve the issue of increased costs due to inefficient scheduling. Since then, CPM has become popular for planning projects and prioritizing tasks. It helps you break down complex projects into individual tasks and gain a better understanding of the project’s flexibility. 

Why use the critical path method?

CPM can provide valuable insight on how to plan projects, allocate resources, and schedule tasks. 

Here are some reasons why you should use this method: 

Improves future planning: CPM can be used to compare expectations with actual progress. The data used from current projects can inform future project plans. 

Facilitates more effective resource management : CPM helps project managers prioritize tasks, giving them a better idea of how and where to deploy resources. 

Helps avoid bottlenecks: Bottlenecks in projects can result in lost valuable time. Plotting out project dependencies using a network diagram, will give you a better idea of which activities can and can’t run in parallel, allowing you to schedule accordingly.   

How to find the critical path

Finding the critical path involves looking at the duration of critical and non-critical tasks. Below is a breakdown of the steps with examples. 

1. List activities

Use a work breakdown structure to list all the project activities or tasks required to produce the deliverables. The list of activities in the work breakdown structure serves as the foundation for the rest of the CPM. 

[inline illustration] List activities critical path method (example)

For example, let’s say the marketing team is producing a new interactive blog post. Here are some tasks that might be in the work breakdown structure:

[inline illustration] Work breakdown structure (example)

Once you have a high-level idea of everything that needs to be done, you can start identifying task dependencies.

2. Identify dependencies

Based on your work breakdown structure, determine the tasks that are dependent on one another. This will also help you identify any work that can be done in parallel with other tasks.

Here are the task dependencies based on the example above:

Task B is dependent on A

Task C is dependent on B 

Tasks C and D can run in parallel

Task E is dependent on D

Task F is dependent on C, D, and E

The list of dependent tasks is referred to as an activity sequence, which will be used to determine the critical path. 

3. Create a network diagram

The next step is to turn the work breakdown structure into a network diagram, which is a flowchart displaying the chronology of activities. Create a box for each task and use arrows to depict task dependencies. 

You’ll add other time-bound components to the network diagram until you have the general project schedule figured out. 

4. Estimate task duration

To calculate the critical path, the longest sequence of critical tasks, you first need to estimate the duration of each activity. 

To estimate the duration, try: 

Making educated guesses based on experience and knowledge

Estimating based on previous project data

Estimating based on industry standards

Alternatively, try using the forward pass and backward pass technique:

Forward pass: This is used to calculate early start (ES) and early finish (EF) dates by using a previously specified start date. ES is the highest EF value from immediate predecessors, whereas EF is ES + duration. The calculation starts with 0 at the ES of the first activity and proceeds through the schedule. Determining ES and EF dates allows for early allocation of resources to the project. 

Backward pass: This is used to calculate late start (LS) and late finish (LF) dates. LS is LF - duration, whereas LF is the lowest LS value from immediate successors. The calculation starts with the last scheduled activity and proceeds backward through the entire schedule.    

The early and late start and end dates can then be used to calculate float, or scheduling flexibility of each task. 

5. Calculate the critical path

Calculating the critical path can be done manually, but you can save time by using a critical path algorithm instead. 

Here are the steps to calculate the critical path manually:

Step 1: Write down the start and end time next to each activity.

The first activity has a start time of 0, and the end time is the duration of the activity.

The next activity’s start time is the end time of the previous activity, and the end time is the start time plus the duration.

Do this for all the activities.

Step 2: Look at the end time of the last activity in the sequence to determine the duration of the entire sequence. 

Step 3: The sequence of activities with the longest duration is the critical path.

Using the same example above, here’s what the critical path diagram might look like: 

[inline illustration] Steps to calculate the critical path manually (infographic)

Once you have the critical path figured out, you can build the actual project schedule around it.

6. Calculate the float

Float, or slack, refers to the amount of flexibility of a given task. It indicates how much the task can be delayed without impacting subsequent tasks or the project end date. 

Finding the float is useful in gauging how much flexibility the project has. Float is a resource that should be used to cover project risks or unexpected issues that come up. 

Critical tasks have zero float, which means their dates are set. Tasks with positive float numbers belong in the non-critical path, meaning they may be delayed without affecting the project completion date. If you’re short on time or resources, non-critical tasks may be skipped. 

Calculating the float can be done with an algorithm or manually. Use the calculations from the section below to determine the total float and free float. 

Total float vs. free float

Here’s a breakdown of the two types of float:

Total float: This is the amount of time that an activity can be delayed from the early start date without delaying the project finish date or violating a schedule constraint. Total float = LS - ES or LF - EF 

Free float: This refers to how long an activity can be delayed without impacting the following activity. There can only be free float when two or more activities share a common successor. On a network diagram, this is where activities converge. Free float = ES (next task) - EF (current task)

There are a few good reasons why project managers benefit from having a good understanding of float:

It keeps projects running on time: Monitoring a project’s total float allows you to determine whether a project is on track. The bigger the float, the more likely you’ll be able to finish early or on time.  

It allows you to prioritize : By identifying activities with free float, you’ll have a better idea of which tasks should be prioritized and which ones have more flexibility to be postponed. 

It’s a useful resource: Float is extra time that can be used to cover project risks or unexpected issues that come up. Knowing how much float you have allows you to choose the most effective way to use it. 

[inline illustration] Finding the critical path (infographic)

How to use the critical path method

CPM provides visibility into your project’s progress, allowing you to monitor tasks and their completion times. Below are some additional applications of CPM. 

Compress schedules

Though not ideal, there are times when project deadlines may be pushed up. In those situations, there are two schedule compression techniques you can use: fast tracking and crashing.

Fast tracking: Look at the critical path to determine activities that can be performed simultaneously. Running parallel processes will speed up the overall duration. 

Crashing: This process involves allocating more resources to speed up activities. Before obtaining more resources, make sure that it would still be within the project scope and let the stakeholders know of any changes.

Having the critical path plotted out can help you choose the appropriate strategy to meet updated deadlines. 

Resolve resource shortages

Keep in mind that CPM doesn’t take resource availability into account. When there is a resource shortage, like an overbooked team member or lack of equipment, you can use resource leveling techniques to solve the issue. 

These techniques aim to resolve resource overallocation issues and ensure that a project can be completed with the resources that are currently available. 

Resource leveling works by adjusting project start and end dates, so you may have to readjust the critical path or apply this technique to activities with float.

Compile data for future use

The schedule created from CPM is subject to change since you’re working with educated estimates for activity durations. You can compare the original critical path to the actual critical path as the project runs.

This data can be used as a reference to get more accurate task duration estimates for future projects. 

Critical path method vs. PERT

CPM and Project Evaluation and Review Technique (PERT) were both developed in the 1950s. PERT is used to estimate uncertainty around project activities by applying a weighted average of optimistic and pessimistic. It evaluates the time needed to complete an activity. 

PERT uses three estimates to find a range for the duration of an activity:

Most likely estimate (M)

Optimistic (O)

Pessimistic (P) 

The calculation for PERT is: Estimated time = (O + 4M + P) / 6

The main difference between PERT and CPM is their level of certainty around activity durations—PERT is used to estimate the time required to complete activities, whereas CPM is used when the activity durations are already estimated. 

Let’s see how the two techniques compare:

PERT manages uncertain project activities, CPM manages predictable project activities.

PERT focuses on meeting or minimizing project duration, CPM focuses on time-cost-trade offs.

PERT is a probabilistic model, CPM a deterministic model.

PERT has three estimates for each activity, CPM just one.

Differences aside, both PERT and CPM analyze the following components:

List of required tasks

Estimated duration for each task

Task dependencies

The two techniques can be used in tandem to boost their effectiveness. You can use PERT to get more realistic estimates of task durations before proceeding to calculate the critical path and floats.  

Critical path method vs. Gantt chart

Gantt charts are horizontal bar charts that map out project activities, which can be tracked against a set timeline. Both CPM and Gantt charts show the dependencies between tasks. 

Let’s go over some differences between the two tools:

Visualizes critical and non-critical paths and calculates project duration

Displayed as network diagram with linked boxes

Doesn’t show resources required

Plots activities on network diagram without timescale

Gantt chart

Visualizes how project activities are progressing

Displayed as horizontal bar chart

Shows resources required for each activity 

Plots activities on a timescale 

Gantt charts can be paired with CPM to track critical paths over time to keep your project running on schedule. 

Use critical path for better project management

CPM can be a useful asset in project management, particularly for planning tasks and managing resources. With the help of project planning tools, you’ll be able to create schedules and track projects with ease. To further increase your work efficiency, check out 12 tips to be more productive today.

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Project Completion PowerPoint Template & Google Slides

Project Completion PowerPoint Template & Google Slides

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    1. Project Status Report Presentation Template. This template is ideal for minimalists. You can use it to show a simple presentation of the completed project tasks — or those still in progress. And since it's fully customizable, you can use it however you want. You can easily change design elements like font and color to match your branding.

  9. Free Project Closeout Templates

    This project closure plan template offers a simple checklist to help you plan and track the project completion process. It includes example questions related to the acceptance of deliverables, knowledge transfer, documentation, administrative tasks, and post-project review. ... Download Project Closure Presentation Template - Microsoft PowerPoint.

  10. Project Management PowerPoint Templates & Presentation Slides

    Download and use our 100% editable Project Management Template for PowerPoint and Google Slides themes. It makes your projects easier, faster, and more accurate. Our Project Management PowerPoint templates at SlideModel are well-crafted layouts to assist companies in documenting their project procedures. It also makes it easier to communicate ...

  11. How to Make a Project Plan Presentation for Clients and Stakeholders

    Updated on 14 June 2020 Project presentation is the cornerstone of every successful enterprise and a fundamental skill every project manager should master. Whether it's part of a stakeholder engagement plan or you're writing an executive summary to update management on your progress, success is highly dependent on effective communication. Our article aims to showcase […]

  12. Project Presentations: Prepare and Give a Great Presentation

    When the fateful day arrives, there are some important things to keep in mind when giving your project presentation. Follow these best practices and you'll portray your project and your team in the best possible light. 1. Speak Clearly and Don't Rely on Jargon. Presentations depend on clarity and good communication.

  13. How To Create A Successful Project Presentation?

    A project presentation is a perfect opportunity to highlight the tasks initiated and finished by project managers and their teams. To truly excel in creating a project presentation, it's important to understand that a successful presentation involves several key elements that work in harmony. Here are more details. SlideUpLift

  14. 18. Project Completion

    Project completion is often the most neglected phase of the project life cycle. Once the project is over, it's easy to pack things up, throw some files in a drawer, and start moving right into the initiation phase of the next project. Hold on. You're not done yet. The key activities in project completion are gathering project records ...

  15. How to Successfully Complete a Project Presentation

    10 minutes of Q&A A constructive exchange with helpful experts (mentors) The moment you're able to show you've mastered new skills (and therefore a very positive moment where you can feel proud of your achievements!) Here are our top tips to prepare for your presentation successfully. In the last 2 weeks prior to your presentation, rehearse it!

  16. Free Google Slides & PPT templates for project management

    Project Management Presentation templates Say goodbye to chaos and disorganisation and take control of your projects with selection of templates on project management. With these designs, you can easily track the progress of your projects and access relevant information at a glance.

  17. Project completion PowerPoint templates, Slides and Graphics

    This complete presentation has PPT slides on wide range of topics highlighting the core areas of your business needs. It has professionally designed templates with relevant visuals and subject driven content. This presentation deck has total of ninety five slides. Get access to the customizable templates.

  18. Critical path method: How to use CPM for project management

    A critical path in project management is the longest sequence of activities that must be finished on time in order for the entire project to be complete. Any delays in critical tasks will delay the rest of the project. CPM revolves around discovering the most important tasks in the project timeline, identifying task dependencies, and ...

  19. Project Closure Presentation PowerPoint Template

    Project Status Completion 1 PowerPoint Template. ... Project Closure Presentation PowerPoint Template $19.99 - $19.99 Project Closure Presentation - 4x3 - $19.99 Project Closure Presentation - 16x9 - $19.99; Add to Cart Checkout Buy Membership. Also available in Google Slides. Add to Favorite.

  20. 28 Project Completion Presentation Templates

    You found 28 "project completion" Presentation Templates Related searches: Project management 13 1 Project Plan Google Slides Presentation Template By JetzTemplates Project Plan PowerPoint Presentation Template By JetzTemplates Project Plan Keynote Presentation Template By JetzTemplates Example RACI Chart Presentation Template By PoweredTemplate

  21. Project Completion PowerPoint Template & Google Slides

    The Project Completion Template is one of the project-based presentations. The template is added with a table design for showing the new ideas and other project improvisation. The user can add the template with text in the given three nodes, which is the highlight of the template.