proposal quotation letter

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How to Write a Proposal Letter for Any Use Case [+ Templates]

Whether you’re writing a business proposal, project quote, or sales pitch, you’re going to need a top-notch proposal letter.

This letter provides context to the recipient, sets the tone and style for the proposal, and encourages the recipient to review your complete proposal.

But…writing is hard work!

To make things easier, we’ve got a simple 5-step process to help you craft your letter.

Below, you’ll also find 3 unique templates with an example proposal letter for each.

What is a proposal letter?

A proposal letter is designed to entice the recipient to read your proposal in its entirety. It can be formal or informal, and usually covers the problem statement, goals, proposed solution, and next steps. It might also include details about the project budget or timeline.

Cover letters are sent alongside all types of proposals, including:

Sales proposals

Business plans

Business partnership agreements

RFP responses

Project or service renewal proposals

Internal collaboration and project proposals

Grant proposals

Research proposals

Sponsorship proposals

Why you need a proposal letter

Here are important reasons why you shouldn’t skip the letter:

Set the tone - Your proposal letter will set the stage for the proposal. It can hint at the results the prospective client will receive or it could cover the RFP requirements that were met.

Provide context - A proposal letter provides context for why the proposal is being sent. This is useful whether the proposal was solicited or unsolicited because you give the reader a reason for being in their inbox.

Highlight key areas of the proposal - You can use the letter to surface any detail you want, be it a testimonial, average client result, low-price promotion, market opportunity, or whatever will excite your reader the most.

Encourage the recipient to read the proposal in full - At the end of the day, a great proposal letter should serve as a gateway. It gives enough information to convince the reader to give you their undivided attention and review the entire proposal.

5 steps for writing a proposal letter

Use these 5 simple steps to craft the perfect proposal cover letter.

For best results, you should write your proposal before you write the letter. This way, you’ll have already done your research on the potential project, client, or business idea.

1. Know your goals

Before you start writing, take a step back and really consider what you’re trying to achieve. Are you trying to get the attention of a prospective customer who you know will be a hard sell? Do you need to show the reader that you’ve adhered to strict guidelines that were outlined in a governmental RFP? Or, are you simply giving the person a heads-up that the proposal is ready for review?

Knowing your goals will ensure you make the right decisions in Steps 2, 3, and 4 below.

2. Determine the format and formality level

Next, it’s important to choose the right format and style for your letter.

In this digital world, written or printed proposal letters are very old-fashioned. You’re better off using proposal software , which allows you to store email templates, proposal templates, customize things as needed, automatically notify and remind recipients to sign your proposal, track views, and more.

As for style, make sure to write in your brand voice . The formality of your writing style should also match your industry and the recipient’s expectations.

In most business scenarios, the longer and more complex and more formal your proposal, the longer and more complex and more formal your proposal letter will be too.

3. Start with a template or example

The next step is to find a template or letter example that will help guide your writing process. This is especially helpful if you’re sending a proposal letter for the first time and aren’t sure of exactly what to include.

Below these steps, you’ll find 3 proposal letter templates for different use cases and an example letter for each.

Of course, you can also head over to Google images and search for the exact type of proposal letter you’re writing in order to find tons of examples.

4. Craft the letter

Now it’s time to write!

Most proposal letters should hit on all of these points (in order):

Greeting for the recipient

Statement of gratitude or excitement for sharing the proposal

The client or project problem and goals

Your proposed solution and key details

Why your company is a fit to help

Your signature

As you’re writing, do your best to match the style and tone you’ve chosen, but you can always tweak it to perfection as you edit.

5. Proofread before you send

The proposal letter is your first impression. Get it right, and there’s a good chance the recipient will read your proposal. Get it wrong, and they might never even open your proposal. This is why you shouldn’t rush. Proofread your proposal letter 2 - 3 times, and on different days if your deadline allows.

Now it’s onto the templates and proposal letter examples!

Proposal letter template #1 (Sales pitch)

While there are many different types of proposals, sales pitches are probably the most common type. Account managers or executives send proposals to prospective clients and customers in order to pitch services, software, and other solutions. Use this template to help you craft the perfect letter to go along with your proposal.

Template #1

[Your first and last name]

[Company or organization name]

[Recipient's name]

[Recipient's company]

[Hi or Dear (recipient’s first name),]

[Use the first sentence to share your gratitude and or excitement for the opportunity to submit a proposal.]

[Define the potential client’s core problem and goals in one to three sentences.]

[Describe your proposed solution and why you’ve chosen this approach in one to three sentences.]

[Use one sentence to clarify the price of the proposed solution, or if you prefer to keep the price out of the letter, list specific deliverables or timelines instead.]

[In one to two sentences, describe why your company is the best fit for implementing the solution or how you’ve completed similar projects.]

[Tell the prospective client the next steps to take, such as reading and signing the proposal.]

[Your sign-off and signature]

Jane Doe Ace Software Hi Alex, Thank you for the opportunity to share this proposal with you. Your small but mighty marketing team is struggling to release content quickly, given their limited capacity. Things are getting stuck in the review column for too long, and classic project management software means that your team is constantly searching for assets, copying and pasting content, and failing to meet campaign deadlines. Ace Software can help you achieve your goal of hitting your campaign targets and drastically improving your team’s productivity. I recommend our Premium subscription and our Platinum implementation add-on. With a one-time setup fee of $5,000 and an annual fee of $4,000, your team will be able to produce and release content more quickly—as if you had hired two marketing assistants. Ace Software has supercharged 320 content teams, delivering an average ROI of 600%. Please read through the proposal and sign off when you’re ready. Or, let me know if you have any questions on what’s included. We look forward to working with you! Jane Doe Account Executive Ace Software

Proposal letter template #2 (Project quote)

When submitting a proposal or quote for a large project , you’ll likely need to take a more formal approach with your proposal letter. This template and example are perfect if you’re responding to an RFP for a government agency or other organization.

Template #2

[Hi or Dear (recipient’s first and last name,)]

[In the first paragraph, clarify why you are submitting a proposal and to whom. Typically you will mention the entity that sent out an RFP and the title, topic, or number of the RFP.]

[Describe the core contents and requirements of the RFP in three to five sentences.]

[Describe the scope of services outlined in your proposal in three to five sentences.]

[Offer the proposed project price and timeline in one to two sentences.]

[Clarify who the recipient should contact for questions or requests for proposal revisions.]

Jane Doe Ace Construction July 13, 2023 Alex Ross, Senior Civil Engineer Anywhere, California Dear Mr. Alex Ross, Thank you for the opportunity to submit this proposal. Ace Construction is responding to the RFP for playground and park construction for Sunny Park requested by the City of Anywhere, California. The Sunny Park RFP requests submissions from contractors experienced in park construction, playground design and construction, hardscaping, and landscaping. The RFP requires an active CSLB license and compliance with the allotted budget. Our proposal is fully compliant with all aspects of the Sunny Park RFP. We are proposing the construction of three shaded picnic areas, two playgrounds for children of different ages (12 months to 4 years and 5 to 12 years), a playing field for a variety of informal family sports, hardscaping with locally-sourced materials, and landscaping featuring drought-tolerant plants. The estimated project price for all of the design and construction outlined in our proposal is $900,000, and we expect to deliver the completed project in three phases so that new park features are available for public use as soon as possible. Should you have any questions about the contents of this proposal, please contact me directly. Thank you for your consideration, Jane Doe Business Operations Manager, Ace Construction (555) 555-1234

Proposal letter template #3 (Business partnership)

When you’re writing a letter to present a proposal for a business partnership , the level of formality will depend a lot on the person or entity you’re pitching to, and how well you know them. Whether formal or informal, the following template will help you cover your bases.

Keep in mind that this template can be easily modified to fit internal project proposals and business plans.

Template #3

[Your first and last full name]

[Kickstart your proposal letter with a one-sentence description of why you’re excited about the potential of working with the other person or why you think they’ll be interested in the opportunity.]

[Describe the market opportunity, target audience, and competitive gap analysis in two to four sentences.]

[Describe how your company will compete to win in two to four sentences.]

[Describe the type of partnership you’re proposing in one sentence (general partnership, limited partnership, etc.)]

[Clarify the next steps you’d like the recipient to take, such as reading and signing the proposal or scheduling a call with you to go over any questions.]

Jane Doe Ace Startup Hi Alex, I’m so excited to send you this business partnership proposal, because I know this industry is right up your alley. With your experience and my audience, I believe we’ll be able to do great things together. The direct-to-consumer vegan frozen foods market is full of expensive products that cost $8 to $11 per serving and are consistently described as “not filling” in reviews. It’s no wonder: 400 calories isn’t enough for dinner. Based on my research, I believe that we can satisfy the needs (and stomachs) of busy vegans by providing quick-cook products with recipe options that can be easily combined with fresh ingredients on hand. This will reduce our packaging sizes, costs, and shipping costs, while making it easy for consumers to adjust the recipes to their own tastes and typical portion sizes. I propose a general partnership, where we invest equal amounts of time and money, and share the potential gains or losses equally as well. Please review this proposal in full, and let’s schedule a time next week to go over all of the details. Best, Jane Doe

Write with your unique brand voice and the appropriate formality. Encourage the recipient to read the proposal and clarify the next steps you want them to take. Get these things right, and you’ll close that proposal in no time.

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Transmit a Bid, Proposal, or Quotation • Example Letters, Guides and Samples

Typically, you will send a bid, proposal, or quotation in response to a request. The transmittal letter identifies the contents of the package you sent so the receiver will know what to do with it.

How to write this transmittal letter:

• Establish the context for your bid or proposal by discussing the invitation to which you are responding. Tell why you are sending the document.
• Identify the nature of the document you have sent and briefly summarize its contents.
• Discuss important questions, problems, or concerns, such as deadlines, design issues, or limitations. If you need to use persuasion to win the contract, discuss the significant advantages of your proposal.
• Indicate what action you expect the reader to take. You may give an expiration date to the proposal. You can also ask for an acknowledgment.

Example Letter #1

On behalf of Doe Company, I am pleased to present you with the enclosed proposal. I am certain you will find the information in line with your needs. The proposal covers the key points we discussed:

*(list points)

Doe Company is a full-service manufacturing company dedicated to quality products and superior customer service.

Thank you for the opportunity to serve you. We look forward to meeting with you again after you have reviewed the proposal,

Example Letter #2

This letter is in response to Doe Corporation's invitation for subcontractor bids on the projected south wing addition to Doe's corporate headquarters. Please find enclosed an itemized estimate of plumbing fixtures, pipes, miscellaneous supplies and labor to complete the job. As the estimate states, we will complete the project as specified for $23,460.

Because we are able to obtain our plumbing supplies wholesale, our bids of this magnitude are generally $2500 lower than our competitors'. Not only are our bids lower, but we pride ourselves on finishing our work on time. In the event that we fail to complete the plumbing by the designated date, we agree to pay the corporation $100 for every day we are past due.

Because we extend such an unusual offer to Doe Corporation, we expect a response within five days so we have time to make necessary preparations. Failing a response within that time, we revoke this written offer.

Example Letter #3

Thank you for allowing me to examine your antique dining room set. You are correct in assuming it needs extensive reconstruction, refinishing and upholstering. I am enclosing a detailed breakdown of my bid. Briefly, I can restore the table and chairs for $2500 and the hutch for $1500. Several of the chairs are badly split or broken and require extensive rebuilding. However, reconstruction is worth doing. Your lovely Victorian set could easily auction for $10,000 in mint condition. Please acknowledge confirmation of our bid as soon as possible. I am anticipating your response and am eager to start the project.

Example Letter #4

In response to your request for proposal (RFP) for Springfield Bridge expansion, Doe Corporation submits the enclosed bid. We found numerous problems with the bid specifications and noted them in our proposal. Our proposal reflects the additional cost of dealing with those problems. We ask that you act on our bid no later than August 10, 2019, so that we can prioritize our summer work schedule.

Write Your Letter Step-by-Step

1 Establish the context for your bid or proposal by discussing the invitation to which you are responding. Tell why you are sending the document.

Sample Sentences for Step 1

• On March 26, 2018, your manufacturing division invited Doe Corporation to submit a proposal designed to address waste management problems at your Springfield facility.
• Thanks for showing us the house at 1600 Main Street in Springfield last night. Although there are some obvious problems with the place, we believe that it would be adequate for our needs, and we would like to make an offer on it.
• We appreciated your phone call on July 5, requesting a price quote on heavy equipment. We have compiled the figures you requested, and they are itemized below.
• Thank you for allowing us to bid on the industrial equipment listed in your solicitation letter dated March 26, 2018.
• In response to the public notice in the Springfield Herald, dated July 5, 2018, and the specifications outlined in the bidder's package, we would like to submit a bid for the Springfield Bridge on Main Street (Project #12345).

Sample Phrases for Step 1

• according to your phone call
• appreciate your call
• as a possible supplier
• at your request
• attached proposal
• compiled the estimated costs
• designed to address
• enclosed you will find a proposal
• for your review
• for allowing us to bid on
• for your consideration
• in response to your invitation to submit
• make an offer
• offer a quote
• requesting a quote
• submit a proposal
• thank you for requesting
• would like to make a bid
• your solicitation letter

2 Identify the nature of the document you have sent and briefly summarize its contents.

Sample Sentences for Step 2

• We have completed our preliminary design studies and prepared the attached proposal.
• We are pleased to submit the attached proposal outlining our solutions to your design problems.
• Our bid for the total package is $4,500.00. Enclosed is a detailed list of required expenditures.
• We can offer them $93,700.00 for the property.
• Our design proposal is now ready, and we are submitting it for your consideration.

Sample Phrases for Step 2

• according to our analysis
• are pleased to offer
• bid is enclosed
• break-down of the enclosed proposal
• brief summary of
• complete quote includes
• completed the necessary studies
• design proposal is ready
• have arrived at a quote for
• our bid includes
• outlines our solutions
• overview of the proposal
• prepared the attached proposal
• provide the following
• quote includes the following
• solution for your production problems
• submit for your review
• the total package contains

3 Discuss important questions, problems, or concerns, such as deadlines, design issues, or limitations. If you need to use persuasion to win the contract, discuss the significant advantages of your proposal.

Sample Sentences for Step 3

• We prepared this proposal according to the design specifications you provided, but some of the lighting fixtures were not included.
• Given the current shortage of some materials, it seems to us that your proposed deadline is unrealistic, so we have included an alternative completion schedule for your review.
• We conducted our preliminary design studies and found some problems with the specifications you provided. We believe our design will accomplish the task more efficiently and at a significantly lower cost.
• This bid is a direct response to the specifications you supplied, and we reserve the right to adjust our bid if you find it necessary to adjust your specifications.
• With our new equipment we can complete the project is much less time than any local competitor.
• If you have technical questions concerning our design, please contact John Doe, our chief engineer, at 555-5555.

Sample Phrases for Step 3

• according to your specifications
• any questions you may have
• demands concerning time and materials
• free from the hassles of
• guaranteed satisfaction
• have noted a deviation from
• machine labor decreases the cost
• most efficient design
• need additional copies
• our quality service
• our product will meet your needs
• our proposal will save you time and money
• process my request
• provide cost-efficient production
• regarding your question about the staff
• revisions are welcome
• see evidence of our superior standards
• the report attached outlines
• unforeseen costs due to
• within a certain time frame
• your recommended changes

4 Indicate what action you expect the reader to take. You may give an expiration date to the proposal. You can also ask for an acknowledgment.

Sample Sentences for Step 4

• If our proposal is acceptable, we are prepared to move ahead with the project immediately.
• If you have any questions about this proposal, we will be happy to respond. Otherwise, we await your decision.
• Because the market is volatile right now, this bid expires in two weeks, on March 15, 2019. Please inform us of your decision on or before that date.
• Thanks again for asking Doe Construction to offer a bid on this project. We provide a high quality product backed by 32 years of building experience in the Springfield area.
• If the bid is acceptable, please sign this letter, make a copy for your files, and return the original to me.
• Please fax an acknowledgment that you have received this proposal in good order to 555-5555.

Sample Phrases for Step 4

• additional information concerning
• await your decision
• enclosed you will find
• enclosed proposal for your review
• if you would like our high quality service
• if you have any comments
• inform us of your decision
• look forward to your response
• please acknowledge that you received
• please send an acknowledgment
• please contact us with your
• proposal expires at the end of December
• review at your convenience
• unfortunately, we cannot extend the deadline
• waiting for the go-ahead from you
• will call you next week
• would like to hear from you
• your signature will get the ball rolling

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FREE 12+ Quotation Proposal Samples in MS Word | PDF | Google Docs | Pages

Quotation proposals are very crucial in businesses that are capable of providing materials, products, or services in bulk. Whether you are sales associate, staff, or a business owner, you need to know how to prepare an effective quotation proposal that can entice potential buyers.

Quotation Proposal

Quotation sample for construction - 9+ examples in word, pdf, sample software quote - 5+ examples in pdf, 8 purchase quotation - free sample, example, format download.

To know more about the quotation proposals, download the template on this page. You can also check out our collection of  Quotation Samples  that are also available for free download.

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What Are Quotation Proposals?

Quotation proposals are documents that contain the estimation of prices for specific products and services that a potential buyer needs for a particular project. This document is prepared by a business associate, staff, or business owner and subsequently sent to potential buyers. In order for a sales contract to arise, the potential buyer or customer must formally accept a quotation proposal.

What Are the Essential Parts of a Sales Quotation?

• Header, which basically means that the word “Quotation Proposal” is placed at the topmost center part of the document’s first page in order to notify the potential buyer immediately as to the type of document that he/she is perusing.
• Name of the business
• Name of the potential buyer or customer
• A column for the name of the items of products or services
• A column for the specific price per unit
• A column for discounts if an item is bought in bulk (not applicable in all cases)
• Payment terms
• Validity of quotation

Aside from the basic quotation proposals, we also have  Builders Quotation Samples  that would be useful to you if you are involved in a construction firm or a hardware store. This would definitely make you communicate prices with your customers more easily. To access these templates, click on the link provided.

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How Important Are Quotation Proposals?

• Attract potential buyer/s in a bid

Usually, potential buyers want to avail the cheapest items without compromising the quality of the products/services. It is for this reason that a bidding is held in order for them to assess which potential supplier can best provide them with their needs. Upon bidding, the potential suppliers would provide the potential buyer with a quotation proposal or a sales quotation. A potential supplier’s chances of getting chosen would be increased if he/she would make his/her price offers affordable.

• Price flexibility 

A quotation proposal is not final, it allows potential buyers to haggle with the price. Since a quotation proposal does not give rise to legally binding sales contract, a potential supplier may choose to acquiesce to the potential buyer’s price preferences. Also, potential suppliers would have enough time to consider buying from other distributors in order to avail cheaper products that can be sold at a price that the potential buyer agrees to. In this way, both the potential supplier and potential customer would be satisfied.

• Adjustment of purchase specifics

Another benefit of sending a quotation proposal is the fact that the customers have more options when it comes to the specific materials that can be used for the project as well as the terms of payment and mode of delivery that they prefer. In this manner therefore, a sales quotation serves as the pre-sales contract negotiation.

Speaking of quotation proposals, we also have a collection of   Project Quote Samples  that you may also download for free. Simply click on the link provided.

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Quotation Letter Format

A quotation letter format is a formal letter written to quote the price of a particular product/service by the seller/service provider to the customer. A quotation letter can be used to evaluate the approximate cost and expenditure involved in the purchase of an item and also for reimbursement provided by the company/service provider for a particular product or service.

Sellers/suppliers often use quotation letters to present their products or services to potential buyers/customers. A supplier/service provider can make a good business relationship with the customer by writing such a letter. It can reduce the time and effort of both customer and seller in enquiring about the prices of products.

It is used by business organizations while buying any products or goods. It keeps track of all the transactions regarding the requested services or goods between the seller and buyer. A quotation letter can also be written by a customer to the seller. It is a letter written by a customer to inquire about the prices of a service/goods offered by the supplier. The supplier responds by including the details of the quoted price and terms and conditions of the services/goods to the customer through a Quotation Letter.

Quotation Letter Format: Guidelines and Tips

  When you write from the point of view of a customer:

• The quotation letter should be written following the format of a formal letter. As an official letter, the matter should be brief and to the point.
• The subject should be precise and a single line telling the purpose of your letter.
• Add a formal and respectful salutation for the receiver.
• The sender should add proper details of the products they need to inquire about.
• Any kind of terms and conditions from the sender’s side should be mentioned so that the supplier can reciprocate to them.

When you write from the point of view of a supplier:

• Mention relevant details about the product/service such as price, mode of payment, terms and conditions, etc.
• Explain the advantages of the product to the customer and why they should select your services/goods.
• Explain to the customer how your products/services are beneficial comparatively.
• Make sure to write it precisely and relevantly.
• Provide your contact information to communicate with you in case of further queries.
• Use a formal style and professional language.

  Quotation Letter Format

  Sender’s address

Date: (dd/mm/yyyy)

Receiver’s address

Body of the letter

Yours sincerely/faithfully/truly

Sender’s name

Contact information

Attachments: (if any)

Sample Letter 1 – Requesting a Quotation Letter with Product Details

Sudha Holdings

Art Life Business Park

Business Road

Date: 15/03/2022

Supply Manager

Success Holdings

Mark Business City

Subject: Enquiry about the material of products

Dear Sir/Ma’am,

I am Krishna Das, supply manager of Sudha holdings. I am writing this letter to know about the cloth material services offered by your organization. We are one of the leading clothing companies in the city. We work for many prominent customers in the industry and are keen to expand. We would like to see the quotation for the materials supplied by you.

In our office, around 16 workstations are available for production. Please provide the quotation as per the above-mentioned number. We expect excellent quality of service and excellent customer care facilities. Any interruption in your service will impact our business, reputation and goodwill. So, we are very disciplined towards our work. I have attached a list that comprises our requirements for the material. Kindly check the list attached and let us know if you can meet our needs.

As your company is a reputed company, your packages might be competitively priced. After deciding the price factor, you can send your representative to our company to finalize the deal with us. Please contact the provided number or email in case of any query.

We would appreciate an early response from you.

Looking forward to expanding our business with you.

Yours sincerely,

Krishna Das

Contact number: 7727272763822

Email: Sudha@holdings

Attachments:

• Requirement list
• Production capacity chart

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Sample  Letter 2 – Responding to a request for a Quotation Letter

Subject: Reply to your request for a quotation letter dated 15/03/2022

I am Ritika Sood, supply manager at success holdings. I would like to thank you for your letter. We appreciate your interest in taking up a deal with our clothing holding.

I would like to point out that we provide clothing materials specialised in linen and satin base, which are among the best available in the market. Our materials are ecologically safe and biodegradable. We also are working on providing a cotton base, which may require nearly 4 weeks from now.

Given below are details regarding the various materials for your reference. We have also given the price details for cotton base products if you would like to have a look at those.

(A table showing full details of the product should be attached here by the supplier)

Please contact the provided number or email in case of any query. Looking forward to expanding my business with you.

Ritika Sood

Contact number: 993387378282

Mail: success@holding

FAQs about Quotation Letter Format

Question 1. What is a quotation letter?

Answer. A quotation letter is a formal letter written to quote the price of a particular product/service by the seller/service provider to the customer. A quotation letter can be used to evaluate the approximate cost and expenditure involved in the purchase of an item and also for reimbursement provided by the company/service provider for a particular product or service.

Question 2. Is a quotation letter essential from the supplier’s point of view?

Answer. Sellers/suppliers often use quotation letters to present their products or services to potential buyers/customers. It is used by business organizations while buying any products or goods. It keeps track of all the transactions regarding the requested services or goods between the seller and buyer.

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Download this Quotation Proposal Template Design in Word, Google Docs, Apple Pages Format. Easily Editable, Printable, Downloadable.

Introducing our Quotation Proposal Template, a customizable and easily editable tool for creating professional quotes. Streamline your proposal process with this user-friendly template, designed to impress clients and win contracts effortlessly. Simplify your workflow and stand out from the competition.

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Price proposal and quotation letters

I would like to inform you that we have done a thorough market survey. After this survey, we mapped out the details of our project. We were pleased to find that even after leaving an error margin, we were able to stay within the budget, that is [eg: $20, 000/-]. Kindly check the proposal and quotation and reply with any additions.

For any queries, contact us on [TEXT] or on [TEXT]. Looking forward to working with you.

Respected [Recipient],

This letter is being sent on behalf of [Name of Organization]. We received your reply regarding the expenses of the project. After creating a chart of the required services and products, the quotation decided is [eg. $20, 000/-]. A margin for any unseen events has been added to the final price figure.

If you have queries, do not hesitate to contact us on our provided contact details. We hope to hear from you soon.

Our concerned department has been working on estimating the expenses that will be required for the project. According to the products and services as well as the overhead charges, the quotation price has been set on [Number]. This sum also includes a margin for any errors made during the calculation. Please check through the proposal letter for further details.

If you have any questions, we can discuss them during the meeting on [Date]. You can also contact us on [TEXT] or write to us on [TEXT]. Looking forward to your reply.

I am writing this letter to inform you that we have created a detailed quotation table that lists all the facilities that will be required for the project. After adding the overhead charges, the sum amounts up to [Price]. Our fees have also been added to this sum.

We would appreciate it if you can look through the quotation details attached to this letter and reply as soon as possible. The contact details are as follows: [TEXT], [TEXT].

On behalf of [Name of Organization], I would like to inform you that we have been able to create estimated sums that will be required in order to operate the project. The quotation price has been set as [Price]. The price may vary depending on the economic situation of our country. Therefore, we have set some margins in the budget that we can adjust later on if need be.

Kindly check through the proposal and confirm your thoughts so we can make any needed adjustments. After your confirmation, we will start working on the project. For questions, please email us on [TEXT] or call us on [TEXT]. We look forward to working with you.

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Quotation Letter Format and Samples

A quotation letter is a formal letter written to quote the price of a particular product or service. A quotation letter is sent by a seller or service provider when the customer requests a quotation letter. A quotation letter can be used for various purposes. It can be used to evaluate the approximate cost and expenditure involved in the purchase of an item or multiple items and also for reimbursement provided by the company for a particular product or service.

This article on quotation letter format explains the elements a quotation letter must contain and also gives you sample quotation letters that you can use as a reference when you have to draft a quotation letter.

Table of Contents

How to write a quotation letter.

• Sample Quotation Letter – Requesting a Quotation Letter with the Fee Details of Various Courses

Sample Quotation Letter – Responding to the Request for a Quotation Letter

Sample quotation email format – requesting a quotation for the bulk purchase of products, sample quotation mail – request for information regarding the availability and cost of products.

• FAQs on Quotation Letter Format

A quotation letter or a quotation mail is an official letter sent out to a manufacturer, a distributor or an organisation who deliver the required products or services. A request for a quotation is an enquiry about the prices and availability of the products or services. The main reason behind requesting a quotation letter is to evaluate if the particular product or service can be afforded or is well within the budget of the buyer.

Before you send a quotation request, ensure that you know perfectly well about what you need. List out clearly the product/service and the quantity required along with the specifications, if any. In case you are not sure about something, you can ask the distributor/manufacturer to provide details regarding the same. Check for the availability of the required quantity of products/services and enquire about the shipping cost as well. Be sure to let your receiver know that you are expecting a response from their side within a particular date.

Sample Quotation Letters

Go through the given sample quotation letters to have a better understanding of the format of a quotation letter.

Explore the different types of letter writing in this article on Letter Writing .

Sample Quotation Letter – Requesting for a Quotation Letter with the Fee Details of Various Courses

25 B, Pavilion Apartments

Chennai – 600023

21 st August, 2021

The Managing Director

VITA Training Academy

39, Alangad Census Town

Paravur, Ernakulam – 683513

Subject: Enquiry about Selenium Automation with Java/Python and Selenium with Appium courses

Respected Sir/Ma’am,

I have been working as a Manual Tester for four years. I am looking for short-term certificate courses to upskill myself and to suit the growing needs of my company. I came across your institute and found it to be highly promising and efficient.

I would like to know the details about the fees and duration of the Selenium Automation with Java/Python and Selenium with Appium courses. It would be highly appreciated if you could provide me with a quotation of the fees applicable for each of the courses as I have to submit it to the management. Also, if there are other Automation courses that would be suitable, please let me know.

I request you to kindly send me the quotation letter as soon as possible so that I can start taking classes soon.

Thanking you

Yours faithfully,

SHANU SHYAM

23 rd August, 2021

Mr. Shanu Shyam

Subject: Reply to your request for quotation letter dated 21/08/2021

Thank you for your letter. We appreciate your interest in taking up certificate courses at our training centre.

We would like to point out that we offer hands-on training for all IT related courses. You will also be required to work on a real-time project for the successful completion of the course.

Given below are details regarding the various courses for your reference. We have also given the fee details for other courses related to Selenium automation.

Please feel free to contact us in case of any doubts or queries.

Signature of the Managing Director

VIVIN CHRISTO

Managing Director, VITA Training Academy

Contact number: 99999

Email id : [email protected]

Recipient’s email id: [email protected]

Subject: Request for a Quotation for the Bulk Purchase of Products

Dear Sir/Ma’am,

Following our discussions with your Sales and Marketing Manager, we are pleased to inform you that we would like to purchase the following products from your company.

We would be open to having a deal as we would like to buy these products in large quantities, if you have offers on bulk purchases. Kindly send us a quotation for the above-mentioned products so we can discuss and proceed with the order. Hope and trust that you will quote the most favourable terms and prices. We expect a reply from you by the 15 th of January, 2022.

Please feel free to reach out to us in case you require any further clarifications. Looking forward to hearing from you.

Thank you very much

STANLEY GEORGE

Email id : [email protected]

Receiver’s mail address: [email protected]

Subject: Request for a Quotation

I am Sachin, the Marketing Executive of AND Clothing Pvt. Ltd. I am writing to request you a quotation for the following fabrics.

Kindly confirm if these products are available and also send us the per metre cost and the discounted wholesale price for the above-mentioned fabrics, including the shipping cost. We expect a reply within a week.

Feel free to call or write to us in case of any queries or clarifications. Looking forward to hearing from you.

Thank you for your time.

ANUPAMA SRINIVASAN

Contact Number: 12345

Frequently Asked Questions on Quotation Letter Format

How do i write a quotation letter.

A quotation letter should be written in the format of a formal letter. It must include the sender’s and receiver’s addresses. The date and subject should be mentioned. It should begin with a salutation and end with the complimentary closing, signature and sender’s name in block letters. It should provide all the details requested by the buyer.

What is the purpose of a quotation?

A quotation is given or requested in order to be able to evaluate if the cost of the required products/services lies within the budget of the buyer.

How do I write a quotation request mail?

A quotation mail requires the recipient’s mail id and the subject. Take care to mention the list of items for which you would like to know the availability and price. Ensure that you let the recipient know that you are expecting a reply from them within a particular date. Thank the recipient for their time.

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Proposal vs quote explained: 5 must-know facts

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As a freelancer, you probably know the feeling of getting outshined by competition. In a world where independent professionals vie for contracts with businesses (with more and more joining the scene each day), it can be difficult to stand out. And even if you do put in the effort to appeal to the client, there’s always that possibility of them going for someone else instead. 

Fortunately, that doesn’t have to be the case. By knowing when you’ll have to put in the effort, you can save yourself a good amount of time and resources. You don’t need to do a full-blown proposal template or quote template every time you want to strike a deal with a client (though it could help). In many cases, all you need to do is provide a detailed quote for your services. But there’s a slight problem - not a lot of freelancers know when they should be using proposals vs quotes. 

Sure, you could play it safe by going all-out and drafting a freelance proposal every time you’re working with a client, but all the added effort could go to waste if you don’t land the deal. In a similar way, providing quotes can be a great method of simplifying the process, but you aren’t exactly selling yourself that way, either.

In this blog, we’re going to be tackling proposals vs quotes and finding out the differences between the two. Spoiler alert: they’re a lot more different than you think.

1. The benefits of proposals and quotes

Let's start by having a look at reasons to draft and send a proposal or a quotation.

1.1. They’re comprehensive and transparent

Let’s say that you’re part of a company, and are tasked to find a freelancer to provide assistance with one of your projects. Browsing through a list of applications, you notice two that stand out. You contact them and ask them what they can offer to your team. One explains their services and hands in a quote, while another gives you a detailed proposal that covers every aspect of the project. 

If we assume that both applicants offered (more or less) similar services, then the one that handed in a proposal would have been the better choice. See, while quotes are great for number-crunching and forecasting, proposals take things to the next level. Not only do they have the information present in quotes, but they also cover other, more abstract aspects of the project, such as workflow.

The only real issue with proposals or quotes is the difficulty and amount of effort required to properly make one. That’s why hundreds of thousands of professional freelancers worldwide use Bonsai , a tool that makes everything from basic proposals to contracts a breeze to make. You can sign up and try out Bonsai for free to take your freelancing career to the next level.

1.2. They’re persuasive

Numbers aren’t the only way to convince clients to work with you. You could have the most affordable quote among the client’s shortlist, but as long as you don’t sell yourself, there’s always that possibility for another freelancer to take your spot. In situations where you need to compete to land a deal, proposals can serve as a vital persuasive tool.

It doesn’t take years of experience and an innate knack for business to write a stunning marketing proposal . And when done right, proposals can strengthen your relationship with the client, which can allow for smoother sailing, and potentially the job.  When comparing proposals vs quotes, you’ll find that quotes just don’t have the same amount of persuasive power as proposals do.

2. The disadvantages of proposals and quotes

There are certain aspects worth considering when it comes to creating and submitting either a proposal or a quote.

2.1. They’re time-consuming and require a good amount of effort

If you’re relatively new to the freelancing lifestyle, then there’s a good chance that you’ve never made a proposal before. At first glance, it may seem like nothing more than gathering data that you already have, and providing it in a persuasive format to the client, but it’s a lot more complicated than that. While proposals and quotations achieve the same thing, proposals require a lot more effort to pull off successfully.

Think about it. Freelancers already put in a lot of effort just to make themselves look more appealing in their social media profiles so that they look competent and experienced. It’s no different with proposals - you not only need to pull up figures and estimates but also qualitative analysis and a good case to explain your worth to your client. Doing this for every client that you work with will not only affect the time it takes to complete tasks but also add an extra layer of stress.

2.2. They’re risky if not done right

Taking time to construct a proper proposal brings along its own set of risks. Not only do you need to get everything prepared beforehand, but you also need to successfully deliver the proposal itself. Any sort of mistake or misunderstanding that arises from your proposal could ruin all the effort you put into it, along with your chances of landing that deal. 

Now, let’s imagine that instead of making a proposal, you handed in a quote instead. You’d save yourself the extra work, and you’d have more time to focus on your current tasks. That could potentially improve the final result of your projects, and even open up the chance to work with your existing clients in the future, should they need your assistance. When one door closes, another opens.

Now that we know the ups and downs of proposals when exactly is the best time for freelancers to make use of quotes instead? Here are some general guidelines to get you started.

3. When should I use quotes or proposals?

Quotes, or quotations, may not be as comprehensive as proposals, but they are by no means obsolete because of this either. The fact of the matter is that quotes and proposals each have their respective uses and that freelancers can save a lot of time and effort if they know when to use them properly. 

To understand when to use quotes, you need to understand how important it is to convince your client for the current task at hand, and how effective you can possibly be should you choose to do so. Putting in too little or too much effort can either ruin your chances or cost you valuable time.

In reality, though, companies will usually ask for proposals and quotations depending on the information they need at the moment. Quotes are more common if they’re trying to base their decisions on costs, whereas proposals are usually requested in cases where the client has a shortlist of options for the task at hand.

Oftentimes, in fact, clients won’t ask for either a quote or a proposal at all. In many cases where the client is just getting to know you, they typically request for estimates instead. But what makes quotes vs estimates vs proposals different?

4. What are the differences between proposals vs estimates?

Estimate templates , as the name suggests, are less restrictive than proposals vs quotations in the sense that they don’t have a fixed price or value to them. Whereas quotes have a set price for a certain period of time, estimates are more of a general price range that takes into consideration uncertain variables, such as sudden price fluctuations.

In general, the differences between proposals vs estimates are almost identical to that of those between proposals vs quotations. Both estimates and quotations are nothing more than values, whereas proposals take these values to the next level with added information.

5. Know when to use proposals and quotations

At the end of the day, there’s no need to worry too much about comparing quotes vs estimates vs proposals. They’re all useful tools in building that relationship with potential clients, each with their own set of advantages. And using Bonsai, you can create either in just minutes - sign up for the free trial and see for yourself.

Whether it’s proposals vs estimates or proposals vs quotations, the best choice is always the one that you believe is best for your career.

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What Is the Difference Between a Quote and a Proposal?

Which sales document is right for the job and customer.

In one scenario, it's time for you to put your best foot forward. You need to show a potential client that your company has the best solution for their problem. It's time to make a great impression and close the deal.

In another scenario, you may have an existing customer contact you and ask for a price on a new laptop with basic specifications for a new person they're hiring who starts tomorrow.

These are very different scenarios, and whether you send them a quote or a proposal may very well depend on the situation.

What is a quote?

A sales quote is typically a price that you give to a customer. Quotes are generally only good for a specified period, such as thirty days. This deadline means the customer has a limited amount of time to purchase a product or service at that price, or the price and even the availability may change.

In addition to a price, you may include further information in the quote such as inclusions and exclusions, a delivery schedule, and the team doing the work.

When a customer puts in a request for quotation, it is up to them to clearly state the scope and the specification. In this case, the customer knows what they want and is simply asking for a price to get it.

What is a proposal?

In contrast, when a customer asks for a proposal , they want to know how you would deliver a solution for them. They want the solution to their problem outlined in the proposal. The proposal is not only about price but about how effective it will be.

A proposal is typically a document submitted as part of a competitive process designed to get more business. These documents are presented by various companies to try and win business from a potential customer.

In some cases, you propose a combination of products and/or services designed to help achieve the outcome desired by the customer. Proposals usually work better when there are multiple solution options for the customer. This format allows you to have a proposal with various components where the document contains a comprehensive package of what you offer.

The Proposal may actually be a combination of multiple documents that also include a cover page, spec sheets, Statement of Work (SOW), Contracts/Agreements, and more.

Proposals are an excellent opportunity to showcase your unique position in how you use technology more effectively. If you have similar projects you've worked on, it's a perfect opportunity to include them.

Which one should you pick?

When you have to choose whether to use a quote or a proposal, you need to know how important it is to convince your customer they need your solution to solve their problem and how effective it will be. If you put in too little time, it can lower the possibility of getting the deal. Too much, and you'll waste time.

Often, the customer will ask for a proposal or quote depending on their needs at the time. Quotes are more useful when they need to understand the costs. Proposals are more common when the customer needs a solution to their problem. Ultimately, it's a question for you to decide based upon their needs and the solution you are providing.

To complicate things further, depending on the industry and your location, different terms may be used that actually mean the same thing. Estimate, Bid, Proposal, Quote, Quotation, and others can actually mean the same thing. Having a quick conversation with your prospect will ensure that you are both on the same page so you produce the right document.

Whether you are creating a quote or a proposal, QuoteWerks can help you streamline your process and integrate with all of your systems ensuring you deliver before your competition.

Are you ready to close more deals? Request a demo today .

YouTube Video mentioned above Act! and QuoteWerks Guest Blogger's Website

About the Author: Brian Laufer Vice President QuoteWerks

The views and opinions expressed on this page are those of the original authors and other contributors. These views and opinions do not necessarily represent those of Aspire Technologies, Inc. QuoteWerks is a registered trademark of Aspire Technologies, Inc. Other trademarks referenced are the property of their respective owners.

Please be advised that Aspire Technologies, Inc. is not your attorney, and this information is not legal advice. This information does not provide, does not constitute, and should not be construed as, legal advice. The information provided was accurate at the time of publishing, but may not be all encompassing. It is for educational purposes only and is not to be acted or relied upon as legal advice. The information does not constitute legal advice and is not a substitute for competent legal advice from a licensed attorney representing you in your jurisdiction.

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UN General Assembly adopts Gaza resolution calling for immediate and sustained ‘humanitarian truce’

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The United Nations General Assembly on Friday adopted a resolution calling for an “immediate, durable and sustained humanitarian truce” between Israeli forces and Hamas militants in Gaza. It also demands “continuous, sufficient and unhindered” provision of lifesaving supplies and services for civilians trapped inside the enclave, as news reports suggest Israel has expanded ground operations and intensified its bombing campaign.

That’s it for our live coverage of this emergency session for Friday, which saw the adoption of a non-binding Jordanian resolution on Friday afternoon in New York by a large majority of Member States, with 120 votes in favour, 14 against and 45 abstentions .

It marks the first formal response of the United Nations to the escalation of violence in Israel and Palestine since the Hamas terror attacks of 7 October, after the Security Council failed on four occasions to reach consensus on any action.

Friday’s key things you need to know:

DAY 2 HIGHLIGHTS

• Assembly adopted a major resolution , calling for an “immediate, durable and sustained humanitarian truce leading to a cessation of hostilities”; it was proposed by Jordan and backed by over 45 Member States
• An amendment, proposed by Canada and backed by over 35 Member States, including the US, seeking an explicit condemnation of Hamas, did not pass, failing to get two-thirds support
• Countries put forward arguments for and against the amendment, and explained their positions on the adopted resolution
• Earlier in the day, several countries took the floor, reiterating the impact of the crisis on civilians and underscoring the imperative to ensure aid finally flows into the enclave as supplies of food, water and fuel reach critically low levels
• The US declared that after the current crisis is over, “there is no going back to the status quo, as it stood on 6 October”, noting the importance of the two-State solution
• The Emergency Special Session will reconvene on Tuesday, with countries continuing their debate  
• For a full story tying together all the highlights of the second day of the emergency session, visit our Meetings Coverage page here

Ghana: World must find ‘fierce agency’ for peace

Ghana’s Ambassador and Deputy Permanent Representative Carolyn Oppong-Ntir, said her delegation voted in favour of the resolution because, among other reasons, the humanitarian crisis could not be ignored.

“We have a responsibility as an international community to help end the heart-breaking tragedies” in Israel and Palestine, she said. “Out of this tragedy, we must find the fierce agency to support the two parties to resume and conclude a peace agreement” and advance the two-State solution.

India calls for de-escalation

India’s Deputy Permanent Representative Ambassador Yojna Patel said the 7 October terror attacks are shocking, calling for the immediate release of the hostages. Casualties in Gaza are a continuing concern and the crisis needs to be addressed, she said.

India abstained in the resolution vote. 

Welcoming ongoing efforts and reiterating support for the two-State solution, she urged the parties to de-escalate the violence and work towards resuming substantial peace negotiations.

Israel: Day of ‘infamy’

Gilad Erdan, Ambassador of Israel to the UN, said in response to the resolution passing that “today is a day that will go down in infamy”.

“We have all witnessed that the UN holds not even one ounce of legitimacy,” he said. “The UN is committed to ensuring further atrocity. According to the family of nations, Israel has no right to defend itself.”

There are no talks or discussions to be held with Hamas, he said, adding that Israel will not sit idly by to let them commit atrocities again. The resolution does not mention Hamas once, as if the war started on its own.

“What is going on here?” he asked, questioning whether the goal was to tie Israel’s hands. “The only way to destroy Hamas is to root them out. Why are you not holding Hamas accountable?”

“We know there is no humanitarian crisis in accordance with international humanitarian law,” he said, noting that every statistic comes from Hamas about information about Gaza.

Anyone interested in preventing violence should call on Hamas to lay down their arms, turn themselves in and return all hostages, he said.

“If this were to happen, the war would end immediately,” he said. “This is a dark day for the UN and mankind. Israel will defend itself and will do what must be done to eradicate Hamas’ capabilities and bring the hostages home.”

France: Security Council must act

France’s Ambassador Nicolas de Rivière speaking after the resolution passed, said his delegation voted in favour, as “nothing justifies the killing of civilians”.

“We have to work collectively to set up a humanitarian truce because the situation in Gaza is catastrophic,” he said, noting that France has already sent an aid vessel. “The Assembly must call for the release of hostages.”

However, the adoption of this resolution cannot replace the Security Council’s efforts nor the decisions that the organ must now adopt, he said, expressing hope that the Council can reach a decision.

“We have a duty to prevent a worsening of the situation,” he said. “The only viable solution is a two-State solution.”

Resolution adopted

The Jordanian resolution has been adopted by the General Assembly, with 120 votes in favour, 14 against and 45 abstentions. [ One UN member country, citing technical difficulties, changed its vote after the vote was recorded, so the final tally was 121 in favour to 14 against, with 44 abstentions .] 

Another reminder of the key provisions of the resolution now adopted, which is a non-binding expression of the majority view of UN Member States.

UN_News_Centre

It marks the first formal response of the United Nations to the hostilities since the Hamas terror attacks of 7 October, after the Security Council failed on four occasions to reach consensus on any action.

Check out our explainer here , on how emergency special sessions of the Assembly work, and WHY they matter.

The resolution does not make specific mention of the militant group which controls Gaza, Hamas, one of the key issues which led to a Canadian amendment being proposed.

The resolution calls for an “immediate, durable and sustained humanitarian truce”, and demands all parties comply with international humanitarian law and “continuous, sufficient and unhindered” provision of essential supplies and services into the Gaza Strip.

It also calls for the “immediate and unconditional release” of all civilians held captive as well as demanding their safety, well-being and humane treatment in compliance with international law.

Canadian amendment fails to get enough support

The votes on the amendment were 85 for, 55 against, with 23 abstentions, so it failed to get the required two-thirds majority.

Israel must be named too: Pakistan

In a powerful speech rebutting Canada's explanation, Pakistan’s ambassador Munir Akram said that if Canada was being fair in its amendment it would agree to name Israel as well as Hamas.

Not naming either side was the best choice he said, as the Jordanian resolution does.

“Israel needs to be named too, if you are to be fair and equitable and just”, he said.

We all know who started this. It is 50 years of Israeli occupation and the killing of Palestinians with impunity, he said.

Israel can’t face the truth or face justice. The Israeli occupation is the original sin, not what happened on 7 October.

Canada: Terror attacks must be recognized

Canada’s Ambassador Bob Rae said the Assembly is meeting to show Israelis and Palestinians that any life lost is a tragedy. Yet, the critical reason for being here has been forgotten. On 7 October, Hamas wreaked terror on Israel. Since then, more that 7,000 Palestinians have been killed.

“We can see the need for a rapid response,” he said.

Unfortunately, Canada cannot support the current text, he said, adding that the Assembly cannot act without recognizing the 7 October terrorist attacks and the hostage taking.

If the proposed amendment is not adopted, the Assembly will not have recognized one of the world’s worst terrorist attacks and “we will all have to live with that failure as the tragedy continues to unfold,” he said.

This amendment “names what has to be named”, he said. Emphasizing that the crisis must not spread through the region, he reiterated that Canada supports the two-State solution and continues to provide humanitarian aid for Gaza.

‘Simple yet vital goal’: Jordan

Jordan’s ambassador Mahmoud Daifallah Hmoud spoke ahead of the voting, saying that the “urgent need for an immediate ceasefire cannot be overstated.”

He said that the immeasurable suffering of the Palestinian people was destined to leave a lasting mark on generations to come.

He said that delegates were “witnessing a ground invasion by Israel as we speak” and failure four times by the Security Council to reach any consensus for action.

He said the was a “simple yet vital goal” of their resolution “that aligns with the very purpose for which the UN was established, peace and compliance with international law.”

With a palpable buzz among delegates inside the UN General Assembly Hall, the afternoon session is underway. 

Seven more countries have become co-sponsors of the Jordanian resolution in the past few hours and 36 more countries have become co-sponsors of the Canadian amendment.

What does the resolution say?

Just a reminder as the voting looms at 3 PM of what the resolution and the Canadian amendment - which will be considered first - actually calls for...

The Jordanian resolution has the backing of more than 40 Member States, including Egypt, Oman and UAE.

It calls for an “immediate, durable and sustained humanitarian truce”, and demands all parties comply with international humanitarian law and “continuous, sufficient and unhindered” provision of essential supplies and services into the Gaza Strip.

The resolution makes no specific mention of the Hamas terror attacks of 7 October.

Canada’s amendment condemns Hamas

An amendment has been proposed by Canada that “unequivocally rejects and condemns the terrorist attacks by Hamas” in Israel starting 7 October and the taking of hostages.

Several countries including the US, have spoken out forcefully in favour of the amendment this morning. 

Draft resolutions do not represent the official position of the General Assembly until adopted.

Morning session adjourns

The morning session has ended and the General Assembly will reconvene at 3 PM to consider the draft resolution and any related amendments.

After voting, the debate will resume with dozens more countries due to take the podium.

UK: Take all steps possible to protect civilian life

The United Kingdom’s Minister for the Middle East, Lord Tariq Ahmad , began by offering condolences to UN staff and medics who have lost their lives under bombardment in Gaza, together with the victims of the 7 October attacks in Israel and the families of innocent Palestinians killed.

“Every life that is lost is a tragedy. Not just for a family in Israel, Gaza or the West Bank but for all of humanity.”

He called on all parties to respect international humanitarian law, calling for the unconditional release of hostages and unhindered humanitarian access.

Lord Ahmad said it was urgent to scale up aid through the Rafah crossing, and praised the UN Secretary-General and all staff who are working tirelessly to ensure aid reaches those in need.

He said humanitarian pauses were essential to allow aid through.

Standing against terror

The UK stands with Israel in the face of Hamas terror and Israel’s right to self defence, he underlined, but stressed this must be within international law. 

Stating a ”personal view”, as a Muslim, the British peer said “terrorism is evil” and every act of terrorism is against humanity “and we must condemn it unequivocally”. 

On this basis, the resolution before the Assembly “should be clearer on this point.”

However, the UK has been equally clear that all steps must be taken to minimize harm and ensure civilian movements are voluntary and safe.

“In this moment of darkness” he said, let’s come together and not lose sight of the promise of a two-State solution to the conflict.

“We in the UK will continue to work closely with all partners in the region and beyond in these efforts because peace must prevail.”

Brazil: Condemnation for all attacks on civilians

Sérgio França Danese, Ambassador and Permanent Representative of Brazil to the UN, expressed “unequivocal condemnation” of the heinous terrorist attacks by Hamas, including the taking of hostages.

He also “clearly condemned” the attacks that are indiscriminately killing and wounding civilians and destroying homes in the Gaza Strip, depriving them of basic tools for survival.

Mr. França Danese said Brazil, the President of the Security Council for October, welcomed the emergency session after the Security Council failed to adopt any of four draft resolutions on the crisis, including one proposed by his delegation, which drew 12 votes in favour.

The robust support given by Council members to the resolution “indicates that it was a balanced text,” he said, describing the resolution as “solidly rooted” in international humanitarian and human rights law, and “fundamentally committed to the humanitarian imperative.”

Türkiye: Peace not possible if Palestine aspirations are denied 

Permanent Representative of Türkiye to the United Nations, Sedat Önal said that with a paralyzed Security Council, it is up to the General Assembly to rise to the occasion. Based on principle, Türkiye co-authored the resolution introduced today, which contains the minimum of what we need to put an end to the carnage and ease tensions on the ground.

Targeting civilians and civilian infrastructure will not bring security . Peace will not be possible as long as Palestinians aspirations for freedom, dignity and statehood continue to be denied.  .

Saudi Arabia: International failures

Abdulaziz M. Alwasil, Ambassador and Permanent Representative of Saudi Arabia to the UN, said that the killing and destruction in the Gaza Strip is not only creating a humanitarian catastrophe but is also having dire consequences and repercussions on the security of the region and the world.

“We have clearly condemned the targeting of civilians by any party, called for a ceasefire, stop to the bloodshed, immediate lifting of the siege, release of hostages, and providing humanitarian assistance and support to those affected,” he said.

“We also condemned the attempts at forcible displacement and policies of collective punishment against the population in Gaza, including starvation of civilians as a weapon of war,” he added.

Reaffirming the priority should be to work for peace, Ambassador Alwasil called for compliance with international conventions and laws.

He stressed the current crisis was due to the failure on the part of the international community to end Israeli occupation and implement a two-State solution.

“Silence in the face of illegitimate Israeli practices, whether over the past 70 years, or even  recently is what led the region to the current crisis,” he said, warning of a possible spillover of the conflict that would threaten global peace and security. 

European Union: Humanitarian access essential

The European Union's UN Representative, Olof Skoog , said the EU deeply regretted the use of veto in the Security Council because the crisis requires a strong, timely, united message by the Security Council.

The urgency is to provide safe, rapid, unhindered humanitarian access to populations in need, by all possible means, whether a “corridor” or a “humanitarian pause” - but this must not be exploited by terrorists.

He said the EU is ready to contribute to the resumption of the political process on the basis of a two-State solution and supports the holding of an international peace conference as soon as possible.

He understood the need to reach a consensus in the General Assembly in the absence of a Security Council’s resolution adding that the EU had worked constructively and formulated amendments, to overcome divisions.

US: ‘Omissions of evil’ to avoid reference to Hamas or hostages

Linda Thomas-Greenfield, Ambassador and Permanent Representative of US to the UN, emphasized that the death, destruction and desperation “playing out before our eyes is enough for anyone to lose faith in humanity.”

Citing “barbaric acts of terror by Hamas”, Ms. Thomas-Greenfield stressed “there is no justification for terror – none whatsoever. You all know that and we must condemn Hamas’ acts of terror.”     Ms. Thomas-Greenfield said that to the terrorists of Hamas, civilians “are expendable.”

She said Israel was exercising its right and responsibility to defend its people from Hamas, but “it must do so in line with rules of war” and with respect for international humanitarian law.  

Recalling her country’s work to help protect civilian lives and ensure humanitarian assistance into Gaza, she called on all Member States to also alleviate the humanitarian suffering there.

‘Lives hang in the balance’

“Time is of the essence and lives hang in the balance,” she said.

Turning to the resolution, the US Ambassador emphasized that two key words were missing in the draft.

“First is Hamas, it is outrageous that the resolution fails to name the perpetrators of the 7 October terrorist attack,” she said, adding that the other “key word missing is hostage; this resolution makes no mention of the innocent people, including citizens of many of you in this room, who have citizens that are held hostage by Hamas and other terrorist groups.”

“These are omissions of evil, they give cover to and empower Hamas’ brutality, and no Member State should allow that to happen,” she stressed.

Ms. Thomas-Greenfield noted that the US has co-sponsored an amendment by Canada that corrects these omissions, condemning Hamas’ terrorist attacks and calling for immediate and unconditional release of hostages.

“This is the bare minimum we would hope to see on this resolution,” she said, urging all Member States to support the amendment.

“The General Assembly must send a clear message to the world that we stand against all acts of terror and that we stand with all those who are being held hostage,” she added.

Status quo must shift

The Ambassador recalled a statement by President Joe Biden that “there is no going back to the status quo, as it stood on 6 October.”

“We must not go back to a status quo, where Hamas terrorizes Israel and uses Palestinian civilians as human shields, and we must not go back to a status quo where extremist settlers can attack and terrorize Palestinians in the West Bank.”

This means that when this crisis is over, there has to be a vision of what comes next, in our view that vision must be centred around a two-State solution. Getting there will require concerted effort by all of us, she said.

Egypt: ‘Enough is enough’

Silence over the basic rights of Palestinians under fire in Gaza “is no longer an option” said Egypt’s ambassador Osama Mahmoud Abdelkhalek .

He said there had to one standard applied to all, including Palestinians, as opposed to double standards.

“No to targeting civilians, no to terrorism, no to violating international humanitarian law, no to bombarding hospitals and medical centres, no to killing children, no to the siege and no to cutting off all basic necessities of life.”

He said no to forcible displacement and liquidating human rights: “No to genocide – all people are equal.”

He said it was key to speak out to not be – quoting an Arab proverb – a “mute devil that does not speak out for the truth.”

“Enough is enough” he said. “We can no longer bear what is happening to the Palestinians.”

Defending the work of the UN in Gaza and its calls for a humanitarian ceasefire, Ambassador Abdelkhalek said that that had nothing to do with supporting terrorist aggression, but was an important first step “to stop the bloodshed.”

He denounced the policy of besieging and starving civilians of the Gaza Strip, saying that denying them water had “no place in the 21st century. They are reminiscent of practices of the Middle Ages.”

He called on the Assembly to demand aid is delivered to Gaza, “without any conditions”, adding that otherwise it would mean “a death sentence for the people of Gaza.”

Displacing Gazans for the third time in history from their land must be “rejected categorically”, he added.

Qatar condemns targetting of civilians

Alya Ahmed Saif Al-Thani, Ambassador and Permanent Representative of Qatar to UN, said the crisis threatens the security of the region and the world, and voiced regret over the failure of the Security Council to act.

She called on all parties to deescalate and move towards a full ceasefire; immediate release of all prisoners, particularly civilians; delivery of humanitarian aid into the Gaza Strip; and opening of safe humanitarian corridors.

Ms. Al-Thani reaffirmed her country’s condemnation of targeting civilians, particularly women and children, as well as “our unequivocal rejection of the siege imposed by Israel, the occupying power”, depriving 2.3 million people - half of them children - of their basic needs.

She urged all Member States to support the Jordanian-led draft resolution and to send a “message of hope".

In conclusion, she said “Qatar continues to contribute to the ongoing diplomatic efforts to find a way out, that will stop the bloodshed of our Palestinian brothers and ensure a sustainable political solution in accordance to the well known terms of reference and steer the region away from spiralling into chaos and violence.”

Jamaica: Devastating consequences of escalation

Brian Wallace, Jamaica’s Permanent Representative who spoke for Caribbean Community CARICOM, said that If we do not immediately put an end to conflict, it could escalate into a wider regional war.

He expressed concerns about the implications for international stability, with devastating consequences, particularly for small vulnerable island states such as those in CARICOM, which are "already struggling to overcome multi-faceted challenges.” 

“Let us recognize once and for all the utter futility of war, violence and terror,” he said, reaffirming CARICOM's continued support for UN Security Council resolution 242, calling for accelerated efforts for a peaceful and lasting resolution to the conflict. 

Venezuela: End ‘inflammatory rhetoric’

Taking the floor first on Friday, Joaquín Alberto Pérez Ayestarán, Ambassador and Deputy Permanent Representative of Venezuela , also spoke on behalf of the Group of Friends in Defense of the Charter of the United Nations .

He called for an immediate ceasefire and end to all hostilities directed towards civilians and civilian infrastructure, including hospitals, refugee centres and food warehouses.

“We also call for restraint and urge an end to all inflammatory rhetoric and dehumanizing language, which in no way serves ongoing political and diplomatic efforts to deescalate...and on the contrary only further stokes tension and violence endangering thousands of innocent lives,” he said.

On behalf of the Group, he called on the Security Council to urge Israel to heed the latest calls by the UN Secretary-General including sticking to the principles of the UN Charter , the Geneva Conventions, and relevant international law.

There's no objection to holding a vote at 3 PM. Venezuela is now taking its turn to speak at the podium.

The Assembly also decided by general consent that for the adoption of any draft resolution, and any amendments to it, a two-thirds majority will be required.

The President of the General Assembly Dennis Francis has taken his seat and gavelled the special session to order. The Jordanian ambassador is making a point of order. 

He's calling for the suspension of the debate at 3 PM today, to initiate “immediate action” on their resolution.

Delegates are gathering in the gilded General Assembly Hall for a long day ahead.

A dozen of the 110 speakers due to take the floor spoke on Thursday and we’ll continue coverage here on Friday for day two from 10 AM New York time.

The emergency session is expected to vote on a Jordanian-backed draft resolution on the crisis, which among others calls for an “immediate, durable and sustained humanitarian truce”, all parties comply with international law, and continuous and unhindered aid into the Gaza Strip.

Venezuela is expected to take the floor first first on Friday, followed by Jamaica. Qatar, Egypt and the United States are also expected to be among the early speakers.

The draft resolution

The Jordanian-led draft resolution on the crisis is expected to be put to a vote at the end of the emergency session which may extend beyond Friday. It has the backing of over 40 Member States, including Egypt, Oman and UAE.

Key issues in the draft include calls for an “immediate, durable and sustained humanitarian truce”, as well as “demands” that all parties comply with international humanitarian law and for “continuous, sufficient and unhindered” provision of essential supplies and services into the Gaza Strip.

Voting at the UN General Assembly

At the General Assembly, the 193 Member States each have one vote , and in contrast with the Security Council, there are no vetoes.

Decisions of the Assembly on important questions are made by a two-thirds majority of the members present and voting. These questions include: recommendations with respect to the maintenance of international peace and security, or other subjects defined under rule 83 of the General Assembly Rules of Procedures . 

Decisions on questions other than those provided for in rule 83 , including the determination of additional categories of questions to be decided by a two-thirds majority, are made by a majority of the members present and voting.

The phrase “members present and voting” means members casting an affirmative or negative vote. Members which abstain from voting are considered as not voting.

Permanent Observers of the UN, the Holy See and the State of Palestine do not have a say in decisions of the General Assembly. 

DAY 1 HIGHLIGHTS

• The session convened under the “Uniting for Peace” mandate, empowering the Assembly to act when the Security Council is deadlocked over a critical matter of international peace and security
• Assembly President Dennis Francis called for an immediate and unconditional humanitarian ceasefire and the opening of aid corridors to save lives
• The State of Palestine spoke first, making a powerful appeal to stop the killing for the sake of “all those who can be saved”
• Israel spoke next in another powerful address, describing the brutality of Hamas attacks on Israeli civilians and others, stressing that its siege of Gaza and war against the militant group is to ensure that such “depravity and atrocity never occurs again”
• Jordan, on behalf of the Arab Group, said it will table a resolution to “make a stand for peace”, after Security Council’s repeated failure to reach any consensus

The President of the General Assembly Dennis Francis brought Thursday's emergency session to a close saying it would reconvene at 10 am on Friday.

For a full story tying together all the highlights of the first day of the session, visit our Meetings Coverage page here .

Many key countries with a stake in the region have yet to take the iconic podium in the Assembly Hall, and tomorrow's speakers' list will likely see the session last through the entire day. 

For an explainer on how the Security Council and General Assembly work in times of acute international crisis and what happens when no agreement on action can be reached, check out our piece here .

Mauritania bemoans lack of consensus

Sidi Mohamed Laghdaf, Ambassador of Mauritania to UN , spoke on behalf of the Organization of Islamic Cooperation saying the absence of any moral, legal, or political consensus has only emboldened the occupying power to carry on with impunity its illegal policy of colonial settlement and annexation.

He pointed to Israel's years-long blockade, forced displacement of Palestinian civilians, systematic ethnic cleansing, organized acts of terrorism, and desecration of holy places, including Jerusalem's Al-Aqsa Mosque.

He added that Israel was persisting with its denial of the violation of the inalienable right of people to self-determination and independence. This unacceptable situation must be brought to an end, he said.

Iran slams 'genocide'

Hossein Amir-Abdollahian, Minister of Foreign Affairs of Iran , said that it has been three weeks that the international community has been a witness to the “war crime and genocide of the occupying Israeli regime in Gaza and the West Bank of Palestine.”

He said that the US and several European countries sided with Israel and they refer to the Palestinian liberation movement as "terrorists”.

“Unfortunately this is the state of our world today. This is the situation of the Security Council, which was supposed to try to establish world peace and security,” he said.

Mr. Amir-Abdollahian called on the US to work for peace and security and not war against people, women and children, stating “instead of sending rockets, tanks and bombs, to be used against Gaza, the United States should stop supporting genocide in Gaza and Palestine.”

Hamas ready to release civilian hostages

“I say frankly to the American statesmen who are now managing the genocide in Palestine, that we do not welcome the expansion of war in the region, but I warn if the genocide in Gaza continues, they will not be spared from this fire,” he stressed.

“It is our home and West Asia is our region, we do not compromise with any party and any side, and we have no reservation when it comes to our homes’ security.”

He also noted that according to Iranian negotiations, Hamas is ready to release civilian prisoners, on the other hand the international community should support the release of 6,000 Palestinians held in Israeli prisons.

We must stand for peace: Jordan

On behalf of the Arab Group, Jordan’s Deputy Prime Minister Ayman Safadi said “there is no room for grey areas”.

“We must stand for peace, our human values and the UN Charter ,” he said. “History will judge us. Say no to war. Say no to the killing. Call out war crimes.”

As the killing continues, he said the Israeli Government have cabinet members that call for “wiping out Palestinians from the face of this Earth”.

“Israel is making Gaza a hell on Earth,” he said. “The trauma will haunt generations to come.”

Israel must uphold values, he said. “The right to self-defence is not a right to impunity; Israel cannot remain above the law,” he said. “Let the guns go silent and let the will to live and let live prevail. Let’s restore faith in the peace process as the only path to ending this conflict once and for all.”

Mr. Safadi said Jordan, on behalf of the Arab Group, will table a draft resolution after the UN Security Council failed to do so again on Wednesday.

“Vote for it; make a stand,” he said.

“Let’s make a collective cry, a cry out against more bloodletting,” he said. “Let’s unite for peace.”

“Make a stand for peace, make a stand for life, make it clear, make it firm,” he said, calling for a moment of silence for all the civilians and innocents who have perished during this war. 

At war with Hamas: Israel

Gilad Erdan, Ambassador and Permanent Representative of Israel to UN, said that the 7 October massacre and what ensued “has nothing” to do with the Palestinians, the Arab-Israeli conflict or the Palestinian question.

“This is not a war with the Palestinians, he said. “Israel is at war with the genocidal jihadist Hamas terror organization. It is the law abiding democracy of Israel against modern day Nazis.”

He went on to note that Hamas does not care about Palestinian people, peace or dialogue. Its only goal is to “annihilate Israel and murder every single Jew on the face of the Earth.”

Mr. Erdan spoke of the brutal killings of innocent Israeli civilians and intentional targeting of Israeli medical teams that were trying to help the injured during the terror attack. He questioned the “hypocrisy” that there is not a single condemnation of the barbarity against Israelis.

“The hypocrisy is beyond belief,” he stressed.

From the podium of the General Assembly Hall, Ambassador UN Erdan presented a video on a tablet, turning the screen towards the delegates, that he said depicted a brutal decapitation with a garden tool against a helpless agricultural worker from Thailand.

'No words' for evil of Hamas

“There are no words in any language to describe the evil we just witnessed,” at the hands of a Hamas militant, he said, adding that it is not describable because it has no place in humankind.

“ISIS was the Islamic State of Iraq and Syria and Hamas is the Islamic State of Gaza. Just as was done with ISIS, Hamas must be no more,” he declared, stating that the goal of Israel is to “completely eradicate Hamas’ capabilities and we will use every means at our disposal to accomplish this.”

“Not for revenge, not for retaliation. But to ensure such depravity and atrocity never occurs again,” said the Israeli ambassador.

Meeting amidst death in Gaza: Palestine

“We are meeting here while Palestinians in Gaza are under the bombs,” Riyad Mansour, Permanent Observer of the State of Palestine , said, speaking first. 

“You are speaking while families are being killed, while hospitals are coming to a halt, while neighbourhoods are being destroyed, while people are fleeing from one place to another with no safe place to go.”

“There is no time to mourn,” he said tearfully, pointing to the rising death toll. “If you do not stop it for all those who have been killed, stop it for all those who can be saved.”

Citing personal accounts of life on the ground, he said humanitarian aid is badly needed. Hospitals are operating without anaesthetics, with doctors and patients alike wondering if help is on the way.

“This time, it’s just too much,” he said.

Mr. Mansour, recalling Israel’s recent comments in the UN Security Council about how its people are suffering, said Palestinians are suffering too. Israel’s representative had called to “release the hostages, then takes two million Palestinians hostage”, he added.

There are 1,000 Palestinians killed every day, he said, adding that nothing can justify war crimes and crimes against humanity.

“Why not feel a sense of urgency to ending the killing,” he said. “You are setting us back 80 years by trying to justify what Israel is doing now.”

Decades of occupation

Palestinians have survived decades of occupation, 16 years of a blockade and five wars in Gaza, he said.

The answer to the killing of Israelis and Palestinians is not more killing, he said, asking the UN membership to uphold UN principles and keep future generations from the scourge of war.

“The only path forward is justice for the Palestinian people,” he said.

“Vote to stop the killing, vote to stop this madness,” he said. “Choose justice, not vengeance. Choose peace, not more wars. Vote to put an end to almost three weeks of the worst double standards we have seen in decades. Do not miss this chance. Lives are hanging in the balance. Please, save lives, save lives, save lives.”

Protect and save lives: Assembly President

Mr. Francis said he was “deeply disturbed and distraught” at the events unfolding in Israel and Palestine.

“Yet again, we gather amidst the gravest escalation of violence and hostility in the Middle East in decades.”

The violence “must end now”, he declared, calling for an immediate and unconditional humanitarian ceasefire and the opening of aid corridors.

He voiced his condemnation of the attack on Israel by Hamas on 7 October, stating “the brutality of the Hamas assault is shocking and unacceptable and has no place in our world.”

He also condemned the indiscriminate targeting of innocent civilians in Gaza and the destruction of critical infrastructure by Israel, he said, adding that “the ceaseless bombardment of the Gaza Strip by Israel and its consequences are deeply alarming.”

Assembly President Francis underscored that the preeminent priority of the collective UN membership “must be to protect and to save civilian lives.”

“All parties to this conflict must abide by international humanitarian law, and immediately create the necessary conditions to allow for an opening of humanitarian corridor to the Gaza Strip,” he said, emphasizing that urgently needed lifesaving assistance must reach those in need.

He also praised the work of UN personnel in Gaza, offering condolences to the families of the 35 UNRWA staff members who were killed since the start of the crisis.

Session starts

The President of the General Assembly Dennis Francis gavelled the session open shortly after 10 but he will make the first address in the ornate General Assembly Hall.

He reminded delegates that the emergency session is reconvening following a request by Member States and letters signed by Jordan, Mauritania, Nicaragua and Russia, together with Syria.

Members who have not paid their dues aren't allowed to vote in General Assembly meetings like this, but Mr. Francis agreed by general consent to allow those in arrears a waiver so they can take part. 

09:00 AM (New York)

The tenth Emergency Special Session of the Assembly is expected to start at 10 AM, New York time, and as of now, 110 speakers are inscribed on the list.

The State of Palestine is expected to address Member States first, with Israel expected to go second.

Emergency Special Session

Under the “Uniting for Peace” landmark resolution , adopted by the General Assembly in 1950, the body can convene an “emergency special session” within 24 hours, should the Security Council “fail to exercise its primary responsibility” for the maintenance of international peace and security.

This tenth Emergency Special Session was convened for the first time in April 1997, following a request from Qatar. It followed a series of Security Council and General Assembly meetings regarding the Israeli decision to build a large housing project in an area of East Jerusalem.

The Session last came together on 13 June 2018 to consider a draft resolution entitled “Protection of the Palestinian civilian population”.

At the end of that session, the Assembly decided to adjourn “temporarily and to authorize the President of the General Assembly at its most recent session to resume its meeting upon request from Member States.”

Ongoing crisis

According to several UN agencies on the ground, critical lifesaving supplies, fuels to keep hospitals running and drinking water is running out.

Meanwhile on Wednesday, the Security Council failed to adopt two resolutions on addressing the humanitarian crisis. China and Russia vetoed a United States-led draft resolution and a second Russian-backed resolution failed to secure sufficient votes in favour.

This followed failures for unity at the Council, last week. A Russian-led draft resolution calling for an “immediate humanitarian ceasefire” was voted down last Monday and the following Wednesday, the US vetoed a Brazilian-led text that urged “humanitarian pauses” to deliver aid to millions in the Gaza Strip.